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Office Manager/bookkeeper

2 months ago

Bedford, United States Brooks & Associates CPAs Inc Full time

Established in 1994, Brooks & Associates, CPAs, Inc. provides professional and knowledgeable tax and accounting services to Bedford, Burlington, Billerica, and the surrounding communities. We bring the benefits of the experience we have gained from helping companies within various industries, such as technology, biotech, legal, and medical, to all our clients. At Brooks & Associates, CPAs, Inc., we provide excellent, responsive, and friendly tax and accounting services to small businesses and individuals.

We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will have strong Bookkeeping skills and will be responsible for overseeing the day-to-day operations of our office, ensuring efficient and smooth workflow. This role requires excellent communication skills, strong multitasking abilities, and the ability to work in a fast-paced environment.

**Responsibilities**:

- Process accounts payable and accounts receivable transactions accurately and efficiently
- Verify and reconcile invoices, purchase orders, and payments
- Communicate effectively with vendors, customers, and internal partners regarding payment and billing inquiries
- Manage vendor relationships and coordinate office supply orders
- Assist with payroll processing and timekeeping
- Manage the administration of Human Resource obligations
- Oversee phone systems, office machines and equipment, and troubleshoot any issues that arise
- Keep partners informed by reviewing and analyzing special reports; summarizing information; identifying trends
- Manage schedules and appointments for staff members
- Perform various clerical tasks as needed

Qualifications:

- Proven experience as an Office Manager/Bookkeeper, Front Office Manager, or Administrative Assistant
- Knowledge of Officer Administrator responsibilities, systems, and procedures
- Strong organizational and planning skills (both long & short-term), with the ability to prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Proficient in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
- Ability to adapt to changing priorities, multi-task and work well under pressure
- Detail-oriented with a high level of accuracy in work along with critical thinking skills

Pay: From $24.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Ability to Commute:

- Bedford, MA 01730 (preferred)

Work Location: In person

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