Office/client Services Coordinator

3 days ago

New York, United States Jackson Lewis Full time

Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Office/Client Services Coordinator Job Description - Jackson Lewis

Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 1000 + attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies, and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients’ goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the _U.S. News - “Best Lawyers” “Best Law Firms”._

This position is located in the New York City office and reports to the Office Administrator.

Job Responsibilities:
Office Services - 40%
- Manage local vendor relationships, including but not limited to building engineers, furniture deliveries, HVAC, and document retention; support the evaluation and recommendation of new vendors as needed
- Monitor inventory and reorder supplies as needed
- Deliver incoming faxes, incoming mail and deliveries or call for pick up as appropriate
- Take mail to the post office and run errands as necessary
- Coordinate technology set up (AV and IT) for meetings and for some offsite events
- Maintain kitchens
- Maintain copy areas - ensure paper, toner, supplies and other necessary materials are available stocked
- Assist with various tasks as needed (mailing, labels, typing, copying, other production requests
- Coordinate facilities matters

Reception/Client Service - 40%
- Serve as backup for receptionist (during daily lunch hour and days out of the office) in welcoming clients, vendors and visitors and escorting them to the appropriate location; arrange transportation as needed.
- Serve as backup for the receptionist in answering incoming calls, gathering accurate information and directing callers accordingly. Provide telephone coverage for NOC and other local offices as needed
- Serve as backup for the receptionist in the booking of all conference room and guest office requests and all related correspondence
- Serve as backup for the receptionist in ordering, setting up and breaking down of catering for in-office meetings and events
- Provide daily desk reception desk coverage during lunch hour
- Provide reception desk coverage during scheduled and unscheduled absences

Administrative Assistance - 20%
- Assist with completing Concur reports for Associates
- Assist Office Administrator with special projects
- Other duties as assigned

Job Requirements:

- High school Diploma or equivalent required; college degree preferred
- 5 years experience in professional services environment
- Must be able to operate multi-line telephone, type 50 wpm and must be at least an intermediate level user of Microsoft Word
- Ability to lift up to 25 pounds
- Must be self-directed, able to follow instructions as needed, a team member and someone who takes initiative.
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Must possess a commitment to excellence and high standards of accuracy and professionalism

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work. We strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

For New York State, the expected hourly pay range for this position is between $24.60 and $36.80. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which

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