Administrative Assistant

2 weeks ago


San Diego, United States Winet Patrick Gayer Creighton & Hanes Full time

Busy civil litigation firm seeks a highly motivated individual who is willing to take on a number of administrative tasks to ensure the smooth operation of a customer service centered office.

**Duties**:

- Answering phone calls and taking messages with excellent phone etiquette
- Organizing and maintaining physical and electronic files
- Managing document management systems to ensure efficient retrieval of information
- Proofreading legal documents for accuracy and completeness
- Clerical tasks such as photocopying, scanning, and faxing
- Transcribing dictation and preparing correspondence
- Providing administrative support to attorneys and legal staff
- Performing data entry tasks to update client information
- Assisting in the preparation of legal documents
- Filing documents with courts and government agencies

**Skills**:

- Strong organizational skills to manage multiple tasks and deadlines effectively
- Proficiency in using document management systems and other legal software
- Attention to detail for accurate proofreading of legal documents
- Excellent clerical skills, including typing, filing, and data entry
- Knowledge of legal terminology and procedures
- Ability to maintain confidentiality of sensitive information
- Strong communication skills, both written and verbal

**Experience in California civil procedure, calendaring timelines and Rules of Court are a plus but are not required.

This is an in person full time position and remote opportunities are available.

Pay: $22.00 - $28.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Disability insurance
- Flexible spending account
- Free parking
- Health insurance
- Health savings account
- Paid time off
- Profit sharing
- Vision insurance

Schedule:

- 8 hour shift

Travel requirement:

- No travel

**Experience**:

- Legal Secretary: 1 year (preferred)

Work Location: In person



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