Administrative Assistant

3 weeks ago


Springfield, United States BEHAVIORAL HEALTH NETWORK, INC. Full time

Join BHN’s team of quality professionals as an administrative assistant

**GENERAL SUMMARY**

The Program Administrative Assistant provides administrative duties for the day to day functioning of PACT which includes funds disbursement and reconciliation, attending PACT meetings, and data entry.

**ESSENTIAL JOB FUNCTIONS**
- Operates telephone and voice mail systems in a timely and welcoming manner.
- Maintains appearance of waiting room, kitchen, conference room, and office areas.
- Greets and directs visitors in a courteous, professional manner.
- Contacts staff in a timely manner to let them know of a visitor’s arrival.
- Assists individuals served to get to their destination in the building.
- Assists with processing of staff paperwork.
- Provides program specific data entry and recordkeeping as required (individual incentives, gift cards, individual checks, etc.)
- Tabulates/reconciles receipts.
- Maintains accurate client records and completes reports as needed.
- Works closely with clinical staff to resolve, in a timely manner, any administrative matters in relation to a successful billing activity.
- Assists with preparing productivity and utilization reports for the programs as needed.
- Oversees the disbursement/management of Rep Payee funds in coordination with other program staff.
- Obtains prior authorizations with insurance companies.

**OTHER DUTIES AND RESPONSIBILITIES**:

- Organizes data for Quarterly Reports.
- Oversees receipts and data reports for Contingency funds.
- Review all invoices, budgets for data entry before going to fiscal.
- Assist in month-end closing of in house accounts, Credit card and contingency funds.
- Takes notes at meetings and creates meeting minutes.
- Other duties as assigned.

**PREPARATION, KNOWLEDGE, SKILLS & ABILITIES**
- High School Diploma or GED required.
- Previous office experience preferred.
- Ability to schedule, meet and maintain daily and monthly routines.
- Ability to work extensively with computers and software with a minimum of supervision.
- Familiarity with Smartsheet and Excel preferred.
- Experience in Accounts Payable/Receivable (required)



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