Mes Administrative Secretary 4 School Based

2 weeks ago

Port Republic, United States Calvert County Public School District Full time

**NOTICE OF VACANCY**:
May 17, 2024

***:
**POSITION**:
Administrative Secretary 4 - School Based (12-month)

**LOCATION**:
Mutual Elementary School

***:
To ensure the smooth and efficient operation of the school office so that the maximum positive impact on education of the children can be realized. In given school assignments, there may be a high degree of specialization.

**REPORTS TO**:
Principal

**EDUCATION, CERTIFICATION, AND EXPERIENCE**:

- High school diploma or general education development (GED) program certificate
- Business education training with secretarial experience desirable
- Ability to type accurately at a speed of not less than 50 correct words per minute and to pass the clerical test given by Calvert County Public Schools

**KNOWLEDGE, ABILITIES, AND SKILLS**:

- Knowledge of basic office procedures and operation of office equipment and machines
- Knowledge of Calvert County Public Schools’ policies and procedures regarding schools
- Knowledge of elementary bookkeeping
- Basic working knowledge of various software programs to prepare and edit school documents
- Possesses interpersonal skills and knowledge of office protocol
- Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
- Demonstrated success in accomplishing tasks akin to those responsibilities listed below

**ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES**:

- Complies with Calvert County Public Schools’ policies and procedures regarding school business
- Arranges for appointments and conferences
- Composes and types letters and other correspondence
- Answers and places telephone calls
- Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room
- Maintains student attendance records and prepares related reports
- Processes student enrollments, transfers, and withdrawals
- Posts employee time records and prepares them for payroll
- Prepares requisitions for supplies and equipment
- Compiles and prepares a variety of records, reports, memorandums, and other materials
- Maintains inventory as assigned
- Operates office machines
- Organizes and maintains office files and records
- Sorts and distributes interoffice and post office mail
- Performs bookkeeping duties, including handling money, and making financial reports and statements
- Coordinates meetings and schedules as assigned
- Thinks, concentrates, and interacts positively with others
- Comes to work regularly and promptly
- Works under stress and meets all deadlines

**OTHER DUTIES**:
(Duties listed are not intended to be all inculsive nor limit duties that might reasonably be assigned.)

Performs related work as required or assigned by the building principal or designee

**PHYSICAL DEMANDS**:
Work is performed in a typical office environment and may require mínimal lifting.

**UNUSUAL DEMANDS**:
None

**TERMS OF EMPLOYMENT**:
Twelve (12) month position and salary commensurate with qualifications applied to the current salary schedule for support employees (Scale 17). All employees are encouraged to have automatic payroll deposit.

**FLSA STATUS**:
Non-exempt

**EVALUATION**:
Performance will be evaluated in accordance with the policy on evaluation as established by the Calvert County Public Schools.

**EFFECTIVE DATE OF POSITION**:
Immediate Vacancy

**APPLICATION PROCEDURE**:
**This posting will remain open until filled.**

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

**House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement**:
Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

**Nondiscrimination Statement**:
Calvert County Pub

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