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Receptionist

4 weeks ago

Manassas, United States Ruppert Landscape Construction Full time

Ruppert is a commercial construction company combined as a privately and employee owned specialty contractor. A multi-state presence with a small company feel, our mission is to provide opportunities for our people, take care of our customers, and be good stewards of the environment and our community.

**Position Description**: The position is the first point of contact for customers and employees and is responsible for looking after all aspects of a professional office environment. The Administrative Assistant/Receptionist operates with direction from the Branch Administrator and may work on projects independently.

**Responsibilities**
- Develop a clear understanding of the philosophies by which the company operates
- Answer all phone calls with a “smile” in the voice and efficiently connects the caller with the requested contact or is able to advise the proper contact for the request.
- Files vendor, customer, and personnel documents
- Processes all outgoing mail and maintains the postage meter.
- Manages incoming mail, properly distributing it to appropriate recipients.
- Sends and receives express packages, matching charges with invoices.
- Orders all office supplies and uniforms, regularly comparing prices and matching charges with invoices.
- Sorts and stores all uniform and office supply deliveries
- Welcomes visitors and makes them comfortable while waiting
- Administrative assistance as needed.
- Work closely with Branch Administrator to provide administrative support to branch and shop operations
- Other duties as assigned

**Qualifications**
- Excellent verbal and written communication skills.
- Excellent organizational skills and interpersonal skills
- Ability to use PC and widely used software packages (Excel, MS Word, PowerPoint)
- Ability to meet deadlines; accomplish work in order of priority
- Experience as a receptionist or in an administrative position in a fast-paced office environment. Landscape experience is e a plus.
- English, Bilingual Spanish a plus.

**WORK ENVIRONMENT**
Work takes place in a clean, pleasant, and office setting. Generally, a 40- hour week, but could occasionally require extra hours, including evenings and weekends. Fast-paced and working under pressure is unavoidable. Position requires frequent (More than 50%) standing, walking, and lifting (Routinely up to 20LB, occasionally up to 50LB) to file, copy, sort, and distribute uniforms, mail, and packages.

**What we provide**:

- Competitive hourly wages
- Medical benefits with dental and vision
- Flexible Spending Account
- 401(k) plan
- Flexible work/life balance
- Family-oriented company culture

Ruppert Landscape is an Equal Opportunity and E-Verify Employer

**Asistente Administrativo (a)/Recepcionista**

**Descripción de la empresa**

Ruppert Landscape es una empresa comercial de gestión y construcción de paisajes, un negocio de familia y empleados propietarios, con sede en el condado de Montgomery, MD, y operaciones en Pensilvania, Maryland, Virginia, Carolina del Norte, Georgia, Texas, Delaware y Tennessee. Nuestra misión es brindar oportunidades a nuestra gente, cuidar de manera excelente a nuestros clientes y ser buenos administradores del medio ambiente y de nuestra comunidad.

**Descripción del puesto**: El puesto es el primer punto de contacto para clientes y empleados y es responsable de cuidar todos los aspectos de un entorno de oficina profesional. El /la Asistente Administrativo/Recepcionista opera bajo la dirección del administrador de la sucursal y puede trabajar en proyectos de forma independiente.

**Responsabilidades**
- Desarrollar una comprensión clara de las filosofías por las que opera la empresa
- Responda todas las llamadas telefónicas con una "sonrisa" en la voz y conecte de manera eficiente a la persona que llama con el contacto solicitado o aconseje el contacto adecuado para la solicitud
- Archivar documentos de proveedores, clientes y de personal
- Procesa todo el correo saliente y mantiene el medidor de franqueo
- Gestiona el correo entrante, distribuyéndolo correctamente a los destinatarios apropiados
- Envía y recibe paquetes express, asignando cobros con las respectivas facturas
- Solicita todos los suministros y uniformes de oficina, comparando precios regularmente y haciendo coincidir los cargos con las facturas.
- Clasifica y almacena todas las entregas de suministros de oficina y uniformes
- Da la bienvenida a los visitantes y los hace sentir cómodos mientras esperan
- Asistencia administrativa según sea necesario.
- Trabajar en estrecha colaboración con el administrador de la sucursal para brindar apoyo administrativo a las operaciones de sucursales y tiendas
- Otras funciones que le sean asignadas

**Calificaciones**
- Excelentes habilidades de comunicación verbal y escrita
- Excelentes habilidades organizativas y habilidades interpersonales
- Capacidad para usar PC y paquetes de software ampliamente utilizados (Excel, MS Word, PowerPoint)
- Capacidad para

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