Accounts Payable Specialist
3 weeks ago
**OVERVIEW**
The Los Angeles Football Club (LAFC) is an MLS soccer club serving the greater Los Angeles area. LAFC is dedicated to building a world-class soccer club that represents the diversity of Los Angeles and is committed to delivering an unrivaled experience for fans. LAFC's ownership group is comprised of local leaders and innovators of industry with intellectual capital, financial prowess, operations expertise, and success in the fields of entertainment, sports, technology, and media. LAFC is invested in the world's game and Los Angeles, constructing, and developing the 22,000 seat BMO Stadium and a top-flight training center on the campus of Cal-State Los Angeles.
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The Accounts Payable Specialist is responsible for maintaining vendor lists, documenting requisite information for new vendors, processing invoices on a timely basis, weekly disbursements, and sorting and filing electronic audit trail documents.
This role reports to the VP, Financial Planning & Analysis.
- LAFC is currently _operating_ on a hybrid work model with a minimum of 1 - 2 in-office days per week. _Please note that this may vary by role, and your scheduled in-office days are up to the discretion of your supervisor._
**ESSENTIAL FUNCTIONS**
- Ensures timely processing, as well as facilitates reviews of vendor invoices and contractual disbursements accurately and in accordance with general ledger coding requirements.
- Prepares clear and concise information for the department's leadership team to review as part of the disbursement process.
- Communicates and coordinates review and approval of vendor invoices with management and other disbursements requests.
- Ensures vendor master records within the accounting system are well organized.
- Assists in checking and gathering vendor's COIs.
- Ensures that organization requests for new supplier set-up or changes in supplier-related information are centralized and processed timely.
- Ensures process for electronically filing vendor invoices and other supporting documentation is well organized for system processing, future reviews and audit processes.
- Manage the corporate credit card program including issuing cards, reconciling the accounts payable credit card, handling issues that arise, etc.
- Audit expense reports and communicate issues with employees.
- Ensures that use tax and other applicable State & Local tax returns are compiled and reported under the direction of the supervisor.
- Ensures that 1099s are issued in accordance with applicable IRS guidance.
- Performs various monthly close processes including accounts payable cut-off and reviews aging for accuracy; balance sheet roll-forward schedules over prepaid expense, accrued liabilities and other related accounts as directed by the supervisor.
- Participates in reporting deliverables in accordance with GAAP and various internal reports: actual vs budget analysis, cash flow forecasting, etc.
- In charge of Concur system (or other expense/invoice system) for updating, implementing (if applicable), maintaining, etc.
- Other tasks and duties as assigned by Supervisor/Management.
**QUALIFICATIONS**
- Bachelor's Degree from an accredited College/University in Finance, Accounting, or related field is preferred.
- 3-5 years of related experience in Accounts Payable required, within a professional sports and entertainment organization is preferred.
- Ability to communicate effectively and efficiently - both verbal and written.
- Must be able to work productively and multi-task in a fast-paced environment with frequent interruptions.
- Ability to provide excellent customer service both within the organization and externally with key vendors.
- Extensive knowledge of an accounts payable (invoice and expense report) system required. Knowledge of Concur is preferred.
- Experience using an ERP system. Sage Intaact preferred.
- Working knowledge of Microsoft Office Suite programs (Excel, Access, Power Point, and Outlook).
- Must have a flexible schedule with the ability to work nights, weekends, and holidays as required.
**SALARY RANGE**
At LAFC, we carefully consider a wide range of factors to determine a fair and equitable compensation package. The final offer amount will consider a wide range of factors that are considered in making compensation decisions including, but not limited to skill sets; relevant experience and training. Pursuant to state and local pay disclosure guidelines, the overall range for this role is $68,000 - $73,000 per year.
**HIRING PRACTICES**
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
LAFC strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, na
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