Administrative Assistant

2 weeks ago


Long Beach, United States CMSP Associates LLC Full time

Monday-Thursday: 8:00 am to 5:30 pm

Fridays 7:30 am to 3:30 pm.

**Job description**

**Overview of Position**

This position resides in the warehouse and reports to the Warehouse Manager.

**Essential Job Responsibilities**
- Coordination of shipments and deliveries.
- Be the primary logistics contact for customers, technical support department, transportation brokers, carriers and drivers
- Develop lead times and procedures to ensure that contact and coordination is well in advance of order pick-up
- Ensure orders are identified, picked, staged and delivered to customers on time.
- Generate pick tickets and shipping paperwork to support warehouse shipping operations.
- Ensure the completeness and accuracy of all orders shipped, including but not limited to serial numbers, freight charges and taxes.
- Process orders, invoices and tracking data on customer web portal, as necessary.
- Bill shipped orders to customers the same day as shipment, ensuring that all shipments are billed to customers, all invoices are complete, taxes are correct and charges are accurate.
- Maintain and file all invoice and shipping documents by date and invoice number.

**Other Responsibilities**
- Assist other departments as requested or required.
- Provide additional research, analysis and reports as requested.
- Perform other duties as assigned.

**Minimum Qualifications**

**Skills**:

- Ability to work independently with limited supervision
- Hands-on approach and attention to detail
- Self starter with sense of urgency
- Well organized and collaborative
- Good verbal, written and interpersonal skills
- Read and write English effectively
- Complete ownership of areas of responsibility
- Excellent phone, computer and analytical skills
- Ability to adapt to rapidly changing priorities

**Experience**:

- Experience in logistics, billing and warehouse operations

**Preferred Qualifications**
- Minimum qualification high school diploma
- Bilingual abilities (Spanish)
- Experience with NetSuite or other full ERP systems

Pay: $17.50 - $18.00 per hour

**Benefits**:

- Dental insurance
- Health insurance
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Logistics Administrative: 1 year (preferred)
- Customer service: 2 years (preferred)

Ability to Commute:

- Long Beach, CA 90808 (preferred)

Work Location: In person



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