Legal Receptionist/assistant

3 weeks ago

Miami, United States Ratzan & Faccidomo Full time

**About us**

Ratzan & Faccidomo is a private boutique law firm specializing in criminal defense located in Coconut Grove area. We are customer-centric and professional, and our goal is to hire a Legal Receptionist and Assistant who will assist the attorneys with high-level representation of clients.

Our work environment includes:

- _Safe work environment_
- _Modern office setting_
- _Relaxed atmosphere_

We are looking for a Legal Receptionist and Assistant to undertake a variety of legal administrative and clerical tasks for a boutique, prominent-level, criminal defense law firm. You will work under the supervision of two attorneys and an office manager to provide support in assigned legal cases. The goal is to sustain the efficiency of all office procedures and case management so as to guarantee reliability and consistency.

**Responsibilities**
- Duties include answering, screening, and redirecting phone calls when necessary, taking messages and forwarding them to the appropriate party, welcome clients or visitors with a friendly and professional demeanor ensuring a positive first impression of the firm
- Assist with coordinating and scheduling any important meetings or telephone conferences via online platforms
- Maintain calendars updated on a daily basis with hearings, meetings, conferences, deadlines, etc, and providing timely reminders
- Sorting and distributing incoming and outgoing mail, preparing letters and envelopes accurately for daily mailings, and handling courier packages
- Onboarding new clients, collecting contact and case-related information, drafting legal retainers, creating physical and electronic files, scanning and saving documents
- Type and format letters, legal pleadings, and other related documents
- Source and verify important case intelligence
- Preserve an updated case record system
- Maintain and update case management system and office supply inventory
- Assist with any other duties as required to support the smooth functioning of the law firm

**Skills**
- Bilingual (English/Spanish) (Must)
- Knowledge of legal terminology and court system (preferred)
- Knowledge of MS Office, Adobe PDF, and ability to work with legal technology
- Outstanding time-management and typing skills
- Ability to multitask and be comfortable dealing with a diverse pool of people
- Legal experience (preferred)
- Interest in criminal justice (preferred)

**Job Type: Full-Time**

**Schedule**:

- 8-hour shift
- Day shift
- Monday - Friday (8:30 a.m. - 5:00 p.m.)
- No nights
- No weekends
- In-office (Not Available for Remote or Hybrid)

**Benefits**:

- Pay: $35,000.00 - $40,000.00 Annually
- Paid sick time (after 90 days)
- Paid time off (after 90 days)
- Private Parking

Pay: $35,000.00 - $40,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Legal administrative: 1 year (required)

Ability to Commute:

- Miami, FL 33133 (required)

Ability to Relocate:

- Miami, FL 33133: Relocate before starting work (required)

Work Location: In person

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