Receptionist/office Support

1 month ago

San Jose, United States ZenSpace Inc Full time

Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a full-time position with opportunities for growth and advancement.

**Responsibilities**:

- Provide administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements
- Assist with event planning and coordination, including logistics, invitations, and materials preparation
- Perform data entry tasks accurately and efficiently
- Manage office supplies inventory and place orders as needed
- Answer phone calls, take messages, and direct inquiries to the appropriate person or department
- Utilize Google Suite to create and maintain documents, spreadsheets, and presentations
- Conduct proofreading and editing tasks to ensure accuracy of documents
- Type correspondence, reports, and other materials as required
- Act as a personal assistant to executives by handling various administrative tasks

**Skills**:

- Proven experience in office management or administrative roles
- Strong organizational skills with the ability to prioritize tasks effectively
- Proficient in using office equipment such as printers, scanners, and phone systems
- Excellent knowledge of Google Suite (Docs, Sheets, Slides)
- Attention to detail and ability to maintain confidentiality
- Strong written and verbal communication skills
- Ability to work independently with mínimal supervision

This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys providing administrative support. If you are a motivated individual with exceptional organizational skills, we would love to hear from you.

Please note that all positions at our company are paid positions.

**Job Types**: Contract, Temp-to-hire

Pay: $23.80 - $25.31 per hour

**Benefits**:

- Flexible schedule
- Paid time off
- Tuition reimbursement

Schedule:

- 4 hour shift
- 8 hour shift

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- San Jose, CA 95135 (required)

Ability to Relocate:

- San Jose, CA 95135: Relocate before starting work (required)

Work Location: Hybrid remote in San Jose, CA 95135

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