Administrative Assistant/office Support
3 weeks ago
**Responsibilities**:
- Receive/Direct/Answer all incoming calls from customers and property managers.
- Manage all communication between tenants, property managers and facilities team.
- Legal drafting of 10/30 day notices of violation, drafting of holdover notices, drafting of termination notices.
- Verify lease signing in compliance, monitor cash receipts of leases, correct any/all lease errors.
- Draft, create and send renewal/extension leases.
- Handle all renewal/extension lease negotiations.
- Draft memos for the CEO for property managers.
- Sort all mail received at the office.
- Direct front of office staff, monitor fron office staff projects.
- Track receipt of and compliance with renewal procedures.
- Track all incoming requests and schedule showings for some buildings.
- Create/Enter all vacancies.
- Provide complaint notices to all tenants.
- Order and update disclosure packets for Chicago, Evanston and Cook County
- Manage all future vacancy, renewal lists to ensure property marking procedure is followed.
**Success Factors**:
- Highly organized, detail oriented, able to set priorities and work in a fast-paced environment, manage time effectively and multitask with daily interruptions.
- Solid decision-making and problem-solving skills.
- Self-motivated, strong work ethic, positive attitude and ability to take direction.
- High emotional intelligence, and exceptional verbal and written communication skills.
- Must be able to demonstrate initiative to thoughtfully and fully research and follow-up on non-standard situations to ensure compliance with company policies and procedures.
- Strong analytical skills with an ability to work well independently.
- Ability to maintain confidentiality of sensitive information.
**Qualifications**:
- Bachelor's Degree and 3+ years relevant work experience.
- Advanced Excel, Power Automate, and Power BI skills preferred.
- Excellent verbal and written communication skills.
- Superior organizational skills and attention to detail.
- Prior secretarial experience in related management field.
**Benefits**:
- Competitive pay
- Company contributions towards employee and dependent health insurance
- Paid vacation and sick pay
- 401(k)
- Professional development assistance
- Tuition reimbursement
- 40-hour work week - Monday to Friday, plus over-time needed at one and one-half time
**Travel requirement**: No travel
**Work Location**:In person
**Benefits**:
- 401(k)
- Health insurance
- Paid time off
- Tuition reimbursement
Schedule:
- 8 hour shift
**Education**:
- Bachelor's (required)
**Experience**:
- relevant admininistrative work: 3 years (required)
- secretarial: 3 years (preferred)
- Organizational skills: 3 years (preferred)
**Language**:
- English (preferred)
Ability to Commute:
- Wilmette, IL 60091 (required)
Ability to Relocate:
- Wilmette, IL 60091: Relocate before starting work (required)
Work Location: In person
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