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Public Works Secretary

4 months ago

Edison, United States Township of Edison Full time

Assists the administrative officials of the Department of Public Works by doing administrative clerical and related work, usually varied and involving some elements of trouble shooting, or under the immediate direction of an administrative official, supervises the office and other clerical and related operations of an office; does related work as required.

Note: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Examples of Work:
Sort daily incoming mail.

Answer phones/attend counter
- Q-Alert daily entries and follow up.

Receive monthly payments (checks/money orders)-copy and file in cash log, submit to finance.

Keep track of incoming recycling tonnage reports from various companies and compile for year-end reporting.

Process requisitions and purchase orders for all DPW divisions.

Assess and prioritize requests, complaints, and concerns from residents and Township departments before forwarding for resolution.

Assists the administrative official of the Department of Public Works in the formulation of effective policies and procedures for the office and other clerical and related operations.

Collects and analyzes data needed as a basis for administrative decisions in addition to performing general administrative clerical and related work.

May directly supervise some designated phase or phases of the clerical and related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices and vouchers, and collecting and depositing money.

Handles correspondence.

Makes decisions requiring knowledge of the organization.

Supervises directly or indirectly the establishment and maintenance of records and files.

**Requirements**:
Two (2) years as a Principal Public Works Processing Clerk and certified, successful completion of eighteen (18) hours of job-related Career Building classes as approved by the Human Resources office.

For Senior: One (1) year as a Public Works Secretary and certified, successful completion of an additional eighteen (18) hours of job-related Career Building classes as approved by the Human Resources office. Upon verification of requirements, promotion will take effect the following July 1.

For Principal: Once (1) year as a Senior Public Works Secretary and certified, successful completion of an additional eighteen (18) hours of job-related Career Building classes as approved by the Human Resources office. Upon verification of requirements, promotion will take effect the following July 1.

Knowledge and Abilities:
Knowledge of modern office methods, practices, and equipment.

Knowledge of the internal organization and established policies, procedures, and regulations relative to the work of the department or autonomous government agency.

Knowledge of problems involved in the formulation of effective policies and procedures for the office and other clerical and related operations.

Ability to supervise the preparation of statistical and other reports containing findings, conclusions, and recommendations.

Ability to supervise the establishment and maintenance of records and files.

Ability to comprehend established office and other clerical and related routines and rules and regulations of the organization.

Ability to organize assigned work and develop effective work methods. Ability to give assignments and instructions to individuals and groups.

Ability to prepare and supervise the preparation of reports.

Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.

American Sign Language or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

IT IS THE POLICY OF THE TOWNSHIP OF EDISON TO PROVIDE EQUAL OPPORTUNITY IN ITS EMPLOYMENT ON THE BASIS OF MERIT AND FITNESS AND WITHOUT DISCRIMINATION BECAUSE OF RACE, RELIGION, COLOR, SEX, POLITICAL AFFILIATIONS, NATIONAL ORIGIN, PHYSICAL OR MENTAL HANDICAP, MARITAL STATUS, AGE OR MILITARY SERVICE.

Pay: $41,945.00 per year

**Benefits**:

- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday