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Contracts Management Specialist 3
4 months ago
DEPARTMENT OF ECONOMIC SECURITY
- Your Partner For A Stronger Arizona. _
- DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona._
- DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life._
**CONTRACTS MANAGEMENT SPECIALIST 3**
Job Location:
Division of Benefits and Medical Eligibility (DBME)
Disability Determination Services Administration (DDSA)
Address: 1789 West Jefferson Street, Phoenix, Arizona 85007
Posting Details:
**Salary**: 27.1410 Hourly
Grade: 20
Closing Date: June 23, 2024
Job Summary:
Under the supervision of the Contracts and Purchasing Manager for the Division of Benefits and Medical Eligibility (DBME), this position will provide oversight and management of all Disability Determination Services Administration (DDSA) contracts. The Contracts Management Specialist establishes and maintains contracts, and confers, advises, and provides technical assistance on contract related issues to management and statewide program staff. This position also works regularly with the DBME Contracts & Purchasing Manager and the Office of Procurement during solicitations and in all aspects of contract management. Receives information and provides clarification on contracts related issues; plans and coordinates joint efforts with other departments and staff, as needed; resolves complex contract issues; and makes decisions based on Division's policy and input from senior management. This position will not interact with DDSA clients.
- This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures._
Job Duties:
Essential Duties and Responsibilities include but are not limited to:
- Coordinate with DBME Contracts Manager and the DES Office of Procurement in the development, execution, and management of contract agreements on behalf of DDSA.
- Assist DDSA in the development of scopes of work; participate in vendor evaluation during solicitations; draft contract agreements and prepare them for signature; and, amending the terms of all contracts timely.
- Monitor contracts including but not limited to ensuring compliance with contract terms and conditions including federal and state laws, regulations, and Department policies and procedures.
- Provide timely, appropriate, and professional technical assistance as issues arise and take appropriate action as warranted by the situation.
- Confers, advises, and provides technical assistance on contract related issues to management and program staff.
- Performs research, gathers information, solves problems, and improves contract administration procedures at the program level based on applicable policies and procedures.
- Ensure accurate contractual related information is communicated to vendors and business partners in a timely and professional manner..
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
- Federal and State laws, regulations, policies, procedures, and practices regarding procurement including the Arizona Revised Statutes (A.R.S.), Arizona Administrative Code, and rules pertaining to State contracting including the Arizona Procurement Code and DES/Division policies and procedures.
- Management of contract agreements.
- Solicitation techniques, procurement practices, processes, and procedures.
- Contract language interpretation including terms and conditions.
- General knowledge of basic accounting practices and business law.
Skill in:
- Analyzing complex issues and problem resolution with mínimal impact to Division’s customer base.
- Establishing, building, and maintaining professional relationships with program staff, vendors, and all internal and external customers involved.
Ability to:
- Communicate effectively
- Analyze and interpret federal and state law, contract terms and conditions, and program policies and procedures.
- Work as a member of a team and independently.
- Display sound judgment.
- Contribute to discussions and offer ideas and solutions.
Selective Preference(s):
- Bachelor's degree in Business Administration, Accounting, Finance, Economics or related field from an accredited college or university, or, a Master's degree in Business Administration, Accounting, Finance, Public Administration or related field from an accredited college or university.
- At least one to three years of experience in state or local government procurement or contract administration.
Pre-Employment Requirements:
- Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency’s ability to reasonably accommodate any restrictions.
**Benefits**:
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
- Affordable medical, dental, life, and short-term disab
