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Administrative Assistant

4 months ago

Austin, United States Office of State Senator Judith Zaffirini Full time

Senator Judith Zaffirini is seeking a highly organized and efficient Temporary Administrative Aide to assist with the management, storage, organization, and transportation of both physical and digital documents on a short-term basis until August. This role is key in ensuring the orderly handling of office documentation and involves significant responsibility in maintaining confidentiality and precision.

**Responsibilities**

**Storage and Archiving**:Securely store all physical and digital documents and ensure they are archived according to organizational standards.

**Document Logging and Tracking**:Accurately log all documents and maintain up-to-date and retrievable files.

**Organizing Documents**:Maintain organization of all active files and ensure proper archiving of outdated documents.

**Assisting in Document Movement**:Aid in the physical and digital transfer of documents, including packing and moving documents between offices as required.

**Supporting Staff**:Collaborate with staff to ensure document management aligns with ongoing projects.

**Confidential Handling**:Manage sensitive information with the highest level of confidentiality.

**Requirements**:
Proficiency in the use of standard office equipment, computers, and software, especially

Microsoft Word and Excel, Google Calendar, and Dropbox.

Ability to communicate effectively.

Graduation from a standard senior high school or equivalent is required; undergraduate work or graduation from an accredited institution of higher education preferred.

Excellent driving record with a current Texas driver's license, ability to drive long distances, and a reliable vehicle.

**To Apply**

Regular Mail: Send to Senator Judith Zaffirini, P.O. Box 12068, Austin, Texas 78711, Attention: Jorge Ramirez.

**Job Types**: Full-time, Part-time, Temporary

Pay: $19.95 - $25.00 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 4 hour shift
- 8 hour shift

Work Location: In person