Accounts Receivable Administrative Assistant

2 weeks ago

Lake Forest, United States Global Support Center Full time

Description:
**COMPANY OVERVIEW**

Artisan Design Group - or ADG - is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement and installation services along with products from the top manufacturers of flooring, cabinets and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies - each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.

**ESSENTIAL DUTIES AND RESPONSIBILITIES** _include the following. Other duties may be assigned._

The Accounts Receivable Administrative Assistant has full responsibility for the following functions:

- A/R billing preparation - pulling supporting documents such as POs, contracts, payment schedules in preparation for billing.
- Deposits, including preparing for bank, coding, and entering in to Absolute.
- Supply Pro lien release process to trigger payment to Vintage Design, including signing-off, coding, and entering in to Absolute.
- Releasing homesites for installation in NextGen (aka the “Pinks” process).
- A/R aging analysis and follow-up
- Various accounting projects within the department.
- Verification that all work has been billed when a community closes.
- General support to the Accounting Team including but not limited to Accounts Payable, Accounts Receivable, and any ad hoc needs.

**Requirements**:
**Required Qualifications**:

- A basic understanding of mathematics and the desire to constantly be working with numbers.
- High school graduate or equivalent.
- Demonstrated proficiency in Microsoft Office, Excel, Word, web-based software.
- Experience with all duties listed in the job description.
- Detail oriented, ability to multi-task and very well organized.
- Wants to be part of a team.

**Physical Demands**:

- Ability to sit at computer monitor for long periods throughout the day.
- Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

**Work Environment**:

- General working conditions
- Office environment
- May have to meet tight deadlines
- 8:00 a.m. to 5:00 p.m. Monday - Friday
- Additional hours as required.

**Our Benefits**:

- Health Insurance (Medical, Prescription, Dental, and Vision)
- Life Insurance
- Disability Insurance
- Paid Holidays and Time Off
- 401(k) Plan with company matching

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