Administrative Assistant

4 weeks ago


Tempe, United States The Segal Group, Inc. Full time

**The Opportunity**:
The Administrative Assistant will join a team-oriented and energetic group of colleagues responsible for providing excellent office support services in the Phoenix Office. The incumbent will have opportunities to learn about Segal’s business systems and markets.
- Responsibilities include but may not be limited to:

- **Proofing/Editing**: incorporating editing and proofing changes to reports, correspondence and other documents in Word, PowerPoint and/or Excel formats; making grammatical, numerical and formatting corrections to documents as needed; etc.
- **Preparing Reports and Other Correspondence**: preparing standard reports, drafting cover notes, memos and other non-confidential correspondence as requested for supervisor review; producing and distributing information and correspondence to unit/department members, vendors, clients and prospects as directed; etc.
- **Coordinating Meetings**: Scheduling internal/external meetings; providing logístical assistance to meeting preparations to include coordinating with vendors, suppliers and other outside parties as needed; etc.
- **Researching and Gathering Information**: ordering books/material, tracking information and conducting Internet or other research as requested, etc.
- **Scheduling**: coordinating daily schedules of unit/department members, making travel and meeting arrangements using the Company’s travel agent, conducting Internet research on travel fares and schedules as requested, etc.
- **Covering Phones**: making calls as requested, taking and recording phone messages, providing back-up relief to floor receptionist and other staff assistants as needed, etc.
- **Managing Own Work Assignments**: either directly or under the supervision of a coordinator, planning and implementing work assignments; taking accountability for ensuring that own work is accomplished in a timely, high quality and efficient manner; questioning for understanding of work assignments and bringing problems to the attention of others as needed. (Depending on size, complexity and deadline pressure, the job incumbent may work individually or with other staff assistants within or across units/departments to complete work products and assignments.).
- **Handling Miscellaneous Tasks**: copying, filing, faxing and providing other support services as requested; distributing mail, preparing special mailings for transfer to the mailroom; etc.
- **Documenting Work Station Processes**: May be involved in maintaining up-to-date descriptive manual of own work processes to ensure smooth operations during job incumbent absences or departure.
- **Developing Peer Staff Members**: May be involved in providing technical coaching and/or mentoring to newer administrative staff members and, peer reviewing other staff assistants work as requested.

**Qualifications**

**Experience, Education and Skills Requirements**
- **Work Experience**: 2-5 years of administrative support experience, preferably within a service oriented environment. Demonstrated ability to handle multiple tasks and meet multiple deadlines within agreed upon timeframes and mandated quality standards.
- **Educational Background**: high school diploma or equivalent; undergraduate degree preferred.
- **Special Skills or Credentials**: computer aptitude and facility with all Microsoft Office programs (e.g., Word, Outlook, Excel, PowerPoint). Ability to use and navigate the Internet for research purposes. Working facility with the English language and grammar, data, and numerical charts and graphs. Effective interpersonal and communication (oral/written) skills.

**_Diversity, Equity & Inclusion at Segal:_**

**_ About Segal and its Total Rewards Program:_**

Segal is a **privately owned**, leading North American employee benefit, human resources and investment management consulting firm with **over 80 years of history** providing trusted advice that improves lives. Clients include public and private corporations, multiemployer trust funds, public sector entities, higher education institutions, institutional advisors, among many others.

Segal’s total rewards are part of what makes Segal a special place to work. The current salary range for this position is $50,000 to $60,000 plus opportunity for a discretionary performance bonus based on company profitability and employee performance. In addition, Segal offers a comprehensive suite of benefits to include a non-contributory defined benefit pension plan, matching and discretionary contributions to a 401(k) profit sharing plan, medical and prescription benefits including contributions to a health savings account for eligible employees, dental benefits, life insurance, disability insurance, an Employee Assistance Program, wellness benefit reimbursements and rewards, and professional credential and tuition reimbursement. Segal also provides comprehensive paid time off including holidays, vacation days, sick leave, paid family leave and sabbaticals.

**Primary L



  • Tempe, United States High Quality Water and Air Full time

    **Administrative Assistant Wanted! Join Our Dynamic Team at HQWAA** Are you organized, detail-oriented, and ready to support our office operations? Look no further! We’re seeking a proactive **Administrative Assistant** to be an integral part of our team at **High Quality Water and Air**. **About HQWAA**: At HQWAA, we’re passionate about providing...


  • Tempe, United States Bollinger Atelier Full time

    Company Description Bollinger Atelier, formerly Arizona Bronze Fine Arts Atelier, provides sculptural design, coordination, and production services to fine art professional sculptors. Bollinger Atelier works with Louise Bourgeois, Kiki Smith, Tom Sachs, Tom Otterness, Donald Baechler, Ed Mell, Misha Kahn, Scott Hocking, and other prominent professional...


  • Tempe, United States Bollinger Atelier Full time

    Company Description Bollinger Atelier, formerly Arizona Bronze Fine Arts Atelier, provides sculptural design, coordination, and production services to fine art professional sculptors. Bollinger Atelier works with Louise Bourgeois, Kiki Smith, Tom Sachs, Tom Otterness, Donald Baechler, Ed Mell, Misha Kahn, Scott Hocking, and other prominent professional...


  • Tempe, United States Bollinger Atelier Full time

    Company Description Bollinger Atelier, formerly Arizona Bronze Fine Arts Atelier, provides sculptural design, coordination, and production services to fine art professional sculptors. Bollinger Atelier works with Louise Bourgeois, Kiki Smith, Tom Sachs, Tom Otterness, Donald Baechler, Ed Mell, Misha Kahn, Scott Hocking, and other prominent professional...


  • Tempe, United States PWE GROUP LLC Full time

    Job DescriptionJob DescriptionJob SummaryPWE Group is a professional engineering consulting and construction management company. We are seeking a motivated Administrative Assistant to join our team for our construction projects located in Phoenix, AZ. In this role, you will provide support to the management and construction team, ensuring they have all the...


  • Tempe, United States PWE GROUP LLC Full time

    Job DescriptionJob DescriptionBenefits:Competitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offVision insuranceJob SummaryPWE Group is a professional engineering consulting and construction management company. We are seeking a motivated Administrative Assistant to join our team for our construction projects located in...


  • Tempe, United States Soleo Health Inc Full time

    Job DescriptionJob DescriptionDescription:Soleo Health is seeking a In-Office- Full-time Administrative Assistant to support our Location or Department. Join us in Simplifying Complex Care!Soleo Health Perks:Competitive Wages 401(k) with a Match Referral Bonus Paid Time Off Great Company Culture Annual Merit Based Increases No Weekends or Holidays Paid...


  • Tempe, United States Soleo Health Inc Full time

    Job DescriptionJob DescriptionDescription:Soleo Health is seeking a In-Office- Full-time Administrative Assistant to support our Location or Department. Join us in Simplifying Complex Care!Soleo Health Perks:Competitive Wages 401(k) with a Match Referral Bonus Paid Time Off Great Company Culture Annual Merit Based Increases No Weekends or Holidays Paid...


  • Tempe, United States Soleo Health Inc Full time

    Job DescriptionJob DescriptionDescription:Soleo Health is seeking a In-Office- Full-time Administrative Assistant to support our Location or Department. Join us in Simplifying Complex Care!Soleo Health Perks:Competitive Wages 401(k) with a Match Referral Bonus Paid Time Off Great Company Culture Annual Merit Based Increases No Weekends or Holidays Paid...


  • Tempe, United States Maskine Full time

    As the Administrative Assistant at Maskine, you will be pivotal in coordinating and supporting the seamless execution of industrial automation projects. Reporting directly to the President, you will be responsible for coordinating project logistics, coordinating sales of projects, and assisting with recruiting. **Description**: - Job Summary: - Maskine is...


  • Tempe, United States Solari Full time

    **The Job/What You'll Do**: Provide administrative support to the enterprise. Administrative Assistants duties will include, but are not limited to, providing support to our leadership team members and employees, assisting in daily office needs and managing our company's general administrative activities. Work hours: Monday through Friday 8:00 AM to 5:00...


  • Tempe, United States Arizona State University Full time

    Administrative Assistant BR Campus: Tempe Administrative Asst Job Description The School for Engineering of Matter, Transport and Energy (SEMTE) in the Ira A. Fulton Schools of Engineering is seeking to fill the position of Administrative Assistant. Under general supervision; this position will manage the SEMTE graduate seminar series, event...


  • Tempe, United States PrideStaff Full time

    Role Description. This is a full-time on-site role for an Administrative Assistant/ Bookkeeper for our client located in Tempe, AZ. The Administrative Assistant will be responsible for invoicing and bookkeeping, providing executive administrative as Administrative Assistant, Bookkeeper, Administrative, Assistant, Staffing


  • Tempe, United States Community Options, Inc. Full time

    **Community Options, Inc.** is a national non-profit agency providing services to individuals with disabilities in 12 states. We are actively seeking an** Administrative Assistant** to join our team in **Phoenix, AZ.** The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies,...


  • Tempe, United States Arizona State University Full time

    Student Business Services is seeking an Administrative Assistant to support the Vice President with advanced secretarial and administrative work unique to the Department. Incumbent is responsible for calendaring, scheduling meetings, answering Student Business Services main office phone, handling service requests, ordering suppliers and special projects....


  • Tempe, United States Solari Full time

    Job DescriptionJob DescriptionThe Job/What You'll Do: Provide administrative support to the enterprise. Administrative Assistants duties will include, but are not limited to, providing support to our leadership team members and employees, assisting in daily office needs and managing our company's general administrative activities.Work hours: Monday...


  • Tempe, United States Solari Full time

    Job DescriptionJob DescriptionThe Job/What You'll Do: Provide administrative support to the enterprise. Administrative Assistants duties will include, but are not limited to, providing support to our leadership team members and employees, assisting in daily office needs and managing our company's general administrative activities.Work hours: Monday...


  • Tempe, United States PrideStaff Full time

    Job DescriptionJob DescriptionRole DescriptionThis is a full-time on-site role for an Administrative Assistant/Bookkeeper for our client located in Tempe, AZ. The Administrative Assistant will be responsible for invoicing and bookkeeping, providing executive administrative assistance, managing phone etiquette, and clerical skills that support the daily...


  • Tempe, United States Russo and Associates Services, Inc. Full time

    Job DescriptionJob DescriptionAs the administrative assistant at our dynamic organization, you play a pivotal role as the first point of contact forclients, visitors, and team members. This multifaceted position requires a polished and friendly demeanorto ensure a positive experience for all who enter our doors. From managing phone calls and...


  • Tempe, United States Paychex Full time

    Overview: **Responsibilities**: - Schedules meetings, maintains calendars, and coordinates events; creates and distributes agenda and meeting summary. - May provide support to other administrative and clerical assistants. Qualifications: - H.S. Diploma - Required - Associate's Degree - Preferred - 3 years of experience in an administrative role.