Assistant Administrator

2 weeks ago

Baltimore, United States Johns Hopkins University Full time

The Department of Psychiatry and Behavioral Sciences is seeking an**_ Assistant Administrator - Clinical _**reporting to the Associate Administrator this position manages and leads the financial activities of the Department and is responsible for financial planning, financial improvement initiatives, financial reporting, financial analysis, and fiscal planning. The role includes cross-functional responsibilities for the finances for Johns Hopkins University (JHU) and Johns Hopkins Health System. Directly supervises individuals in the areas of financial analysis and sponsored research administration. This position also has a dotted reporting relationship to the Chairman, Administrator, and Finance Director relating to the day-to-day, monthly, and fiscal budgeting/reporting processes.

**Specific Duties & Responsibilities**
- Research_
- Directs the Financial development of the department's sponsored pre
- and post-award grant/contract activities with awards averaging in excess of $56 million per year across two campuses.
- Monitors the use of resources in accordance with plans, budgets, and grants/contracts.
- Leads audits and insures department and faculty compliance with research regulations, certification for Human Subjects, Animal Care, Safety, etc. Assures IRB and IACUC numbers and approval dates are valid.
- Manages competing priorities and meets tight deadlines.
- Provides accurate data and excellent written documents.
- Partners with the Vice Chair and individual faculty regarding issues of promotional status, salary level, percent of effort and salary available from grant sources; establishes limits with faculty on allowable practices and procedures.
- Reviews projects on a monthly basis, assessing cash burn rates, funding requirements, subawards, contract cash and financial commitments.
- Provides ad-hoc reports to sponsors as requested.
- Provides guidance regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as other administrative rules, cost principles under OMB (including A-21, A-133, A-110), 22CFR226, 22CFR228, and FAR.
- Financial_
- In conjunction with the Associate Administrator develops the department's annual operating budget for submission to the School of Medicine.
- Responsible for developing systemic methods for monitoring and evaluating financial impact of programs and activities across multiple Psychiatry divisions and provides department level analysis and decisions.
- Provides analyses to Department leadership on an ad-hoc basis.
- Maintains various computerized management systems with spreadsheets and databases to track and monitor.
- Reviews monthly financial statements, corrects errors and informs Division Chair and administrators of any problems or discrepancies and recommends budget adjustments or cost improvement measures.
- Participates in departmental finance committee.
- Consistently suggests financial performance improvement opportunities, including revenue growth and expense reduction
- Assists with monitoring of Division Chair discretionary funds for the preservation of the Division's teaching, research, and patient care missions.
- Develops Department strategies for enhancing revenue, philanthropic development, outreach opportunities, and increasing research funding in partnership with Division Medical Directors and Faculty.
- Develops/reviews departmental clinical service agreement contracts and follows to successful closure, including review of language, adequacy of financial provisions, and dissemination of fully executed contracts.
- Directs and is a strategic partner in the gathering, analyzing, summarizing, and preparation of financial plans, budgets, cash flow projections, pipeline analyses, and operating forecasts.
- Performs continuous analysis directed at identification of areas for revenue improvement and cost-savings.
- Total authority of $56 million in annual research funding. Shared responsibility for $100 million annual departmental budget and $106 million endowment principal.

**Supervisory**
- Directly supervises a team of six financial managers.
- Maintains a multi-campus supervisory structure of direct reports on both the East Baltimore and the Bayview Medical Center campus.
- Develops mutually agreed upon standards of performance for staff activities, appraises performance, and provides direction to ensure effective performance of responsibilities.
- Plans, monitors, and implements business practices to support the day-to-day operational needs of the division and analyzes staffing patterns and capabilities to effectively and efficiently support the department.
- Insures a smoothly functioning office; interprets operating policies; exercises independent judgment in the resolution of administrative and research problems. Assists in prioritization of workload.
- Mentors finance staff with regards to financial accounting and communication skills as needed.
- Works with department Human Resou

  • Administrative Assistant

    1 month ago

    Baltimore, United States Alpha Phi Alpha Fraternity, Inc. Full time

    **Job Title: Administrative Assistant** **Location: Baltimore, MD** **Status: Full-time/Salaried** **Salary: Commensurate with Experience** **Job Category: Operational Support 2** **Reports to: Executive Assistant** **Position Overview**: The Fraternity’s General Office is in Baltimore, Maryland and has responsibility for managing the daily...

  • Administrative Assistant

    1 month ago

    Baltimore, United States Ardelle Associates Full time

    Ardelle Associates is seeking an Administrative Assistant to support the National Institutes of Health (NIH) in Baltimore, MD. This is an opportunity for personnel with administrative experience to support the federal government in a scientific setting. Previous experience working at NIH is preferred.This is full time contract (40 hours/wk) for a one-year...

  • Administrative Assistant

    1 month ago

    Baltimore, United States Ardelle Associates Full time

    Ardelle Associates is seeking an Administrative Assistant to support the National Institutes of Health (NIH) in Baltimore, MD. This is an opportunity for personnel with administrative experience to support the federal government in a scientific setting. Previous experience working at NIH is preferred.This is full time contract (40 hours/wk) for a one-year...

  • Administrative Assistant

    1 month ago

    Baltimore, United States Ardelle Associates Full time

    Ardelle Associates is seeking an Administrative Assistant to support the National Institutes of Health (NIH) in Baltimore, MD. This is an opportunity for personnel with administrative experience to support the federal government in a scientific setting. Previous experience working at NIH is preferred.This is full time contract (40 hours/wk) for a one-year...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States Automated Health Systems Full time

    Automated Health Systems, a dynamic healthcare company, is looking to hire an administrative professional to join its team. This is an on-site position in our Baltimore, MD area office. As an Administrative Assistant, you will be responsible for providing administrative, organizational, and operational support to Project Leadership and other Project staff....

  • Administrative Assistant

    1 month ago

    Baltimore, United States The Global Excellence Consulting Group Full time

    Job DescriptionJob DescriptionWho We Are:We are working to fulfill project requirements with the Maryland Department of Health, Developmental Disabilities Administration (DDA). This is a full-time position with GECG and the project is with DDA. Summary: The opening of Administrative Assistant professionals is for an upcoming short-term projects (6 months)....

  • Sr. Administrative Assistant

    3 weeks ago

    Baltimore, United States Under Armour, Inc. Full time

    The Sr. Administrative Assistant supports executives in their daily administrative duties. The ideal candidate will be organized, energetic, proactive, and passionate about the Under Armour brand. The Sr. Administrative Assistant will be responsible Administrative Assistant, Administrative, Assistant, Executive

  • Administrative Assistant

    4 days ago

    Baltimore, Maryland, United States MEDSTAR HEALTH Full time

    General Summary of PositionMedStar Franklin Square Cancer- Medicine Oncology atLoch Raven is looking for a full-time Administrative Assistant. Thisopportunity is Monday – Friday from 8:00AM – 4:30PM. The Administrative Assistant performs diversifiedadministrative duties related to department Management team and/or physicians.Primary DutiesContributes to...

  • Administrative Assistant

    4 days ago

    Baltimore, Maryland, United States MEDSTAR HEALTH Full time

    General Summary of PositionMedStarFranklin Square Hospital is looking for an Administrative Assistant in theEmergency Services department. This position is full-time, Monday – Friday from8:00AM – 4:00PM. The Administrative Assistant performs diversified administrative duties such astyping, dictation, filing, and interfacing with appropriate staff and...

  • Administrative Assistant

    1 month ago

    Baltimore, United States ROYAL DRIVING SCHOOL Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. This is a fast-paced, Multitasking position between 25-30 hours per week. Responsibilities:Answering phonesScheduling Student AppointmentsProcessing Student PaymentsDraft...

  • Administrative Assistant

    3 days ago

    Baltimore, United States Changing Lives at Home Mental Health Inc. Full time

    Job DescriptionJob DescriptionSalary: Title: Administrative AssistantPosition Function: We are looking for an Administrative Assistant to perform a variety of administrative tasks and personally support our company's CEO. To be successful in this role, you should be well organized, have great time management skills and be able to act without guidance....

  • Legal Administrative Assistant

    3 weeks ago

    Baltimore, United States Ultimate Staffing Services Full time

    Ultimate Staffing is hiring for a Legal Administrative Assistant in Baltimore, Maryland! This is a full time, in-person, direct hire position with a stable, well-established law firm that handles trust and estate planning. Apply today to be considere Administrative Assistant, Legal, Administrative, Staffing, Assistant

  • Administrative Assistant

    5 days ago

    Baltimore, United States Baltimore City Public Schools Full time

    **Duties**: Schedules appointments and meetings, facilitates meetings, organizes documentation, develops communication and presentation of materials. Strong SharePoint and Teams meeting experience Ensuring documents (presentations, minutes, actions, decisions etc) are complete, current, and stored appropriately. - Schedule and coordinate staff and project...

  • Administrative Assistant

    3 days ago

    Baltimore, United States Caring Hands Behavioral Health Center Full time

    Job DescriptionJob DescriptionSalary: Up to $17/hrFull Job DescriptionCaring Hands Behavioral health Center is an Outpatient Mental Health Clinic with PRP services. We are looking for an Administrative Assistant to join our team. Our starting salary will range based on experience. Our is office located in Baltimore City.Position Summary:The Administrative...

  • Administrative Assistant

    2 weeks ago

    Baltimore, United States Upward Bounds Behavioral Health CTR Full time

    Job DescriptionJob DescriptionPosition: Administrative Assistant Status: Full-Time, Days (M-F)Upward Bounds Behavioral Health Center is an addiction recovery center servicing adults facing the challenges of substance and mental health abuse. We are currently seeking an Administrative Assistant to join our team. This individual will be the first point of...

  • Administrative Assistant

    5 days ago

    Baltimore, Maryland, United States Bright Horizons Family Solutions Full time

    Bring your professional office experience and join our Bright Horizons family as an Administrative Assistant Put your organizational and people skills to work in an office setting where you make a real difference in the lives of children, families, and staff. Be rewarded with big smiles and enthusiastic good-bye waves from young children at the end of the...

  • Legal Administrative Assistant

    1 week ago

    Baltimore, United States Kelly Services, Inc. Full time

    #x 9; These positions will require candidates to perform basic office responsibilities such as filing, scanning, copying, meeting with clients, answering phones and handling intakes in addition to other duties 9395939 Administrative Assistant, Legal, Administrative, Assistant, Staffing

  • Administrative Assistant

    2 weeks ago

    Baltimore, United States Upward Bounds Behavioral Health CTR Full time

    Job DescriptionJob DescriptionBenefits:401(k)Opportunity for advancementTraining & developmentPosition: Administrative AssistantStatus: Full-Time, Days (M-F)Upward Bounds Behavioral Health Center is an addiction recovery center servicing adults facing the challenges of substance and mental health abuse. We are currently seeking an Administrative Assistant to...

  • Legal Administrative Assistant

    3 days ago

    Baltimore, United States Beveridge & Diamond PC Full time

    Job DescriptionJob DescriptionDescription:The Legal Administrative Assistant role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the firm and aiding attorneys and clients. This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, and...

  • Administrative Assistant for Information and

    1 month ago

    Baltimore, United States Gilman School Inc Full time

    **POSITION TITLE**: Administrative Assistant **DEPARTMENT**: Information & Innovation **SUPERVISOR**:Director of Strategic Information & Innovation **STATUS**: Full Time **FLSA**: Non-exempt (Hourly) **HOURS OF WORK**: 7:30 AM - 4:00 PM **CLASSIFICATION**:Non-Essential **LOCATION**: On-campus ***: The Administrative Assistant in the Information and...