Human Resources Generalist Admin Asst

2 weeks ago

South Portland, United States National Distributors Inc Full time

The HR Generalist/Administrative Assistant is an important part of National Distributors, Inc. success in creating and maintaining a safe and healthy workplace. Working closely with employees, supervisors and managers on safe practices, as well as employee and community involvement. They are the first person most employee, suppliers, customers see or hear when visiting or calling our facility, making it one of the most important roles at National Distributors, Inc.**Responsibilities**:
- Human Resources:
- Performs weekly payroll functions.
- Performs payroll audits on data entered and makes appropriate adjustments. Verifies accuracy of changes based on paperwork received and resolves discrepancies.
- Responds to inquiries from team members and management regarding payroll issues.
- May generate standard and ad hoc payroll and/or HR database reports for management review and analysis.
- Assists with data compilation for the annual 401K Audit
- Supports new hire functions by gathering appropriate employment documentation, scheduling pre-employment physicals, and requesting driver’s license records.
- Conducts Orientations with New Hires
- Assists with benefit enrollment and termination processes; compiles and maintains records for use in team member benefits administration; conducts new hire benefit meetings.
- Coordinates training through Anheuser Busch's BrewU training system; documents and assists with team member training process.
- Responsible for overseeing employee engagement initiatives by coordinating team building functions through onsite functions and maintaining Value Added Benefit programs, bringing in new perks when possible.
- Oversees and administers Employee of the Month recognition program.
- Maintains all filing records and correspondence and safeguards employee information, both written and verbal, according to legal and company guidelines.
- Acts as the Corporate Social Responsibility Coordinator; works with the accounting team on budgets and sponsorship opportunities.
- Assists with Workers Compensation claims management, including filing FROI’s and following up with injured workers. Assists with Fringe Benefit and Wage Statement paperwork.
- Oversees and administers monthly Safety Committee program. Compiles the quarterly Safety Newsletter. Announces daily stretch breaks to all staff & warehouse.
- Provides back up to Human Resources Manager in their absence.
- Administrative:
- Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Screens calls for management when requested.
- Assists Senior Management Team whenever appropriate.
- Assists with all Board of Directors Meeting preparation and mailings; assists with annual requests.
- Screens charitable requests and presents requests to the President.
- Updates onsite communications.
- Other duties as assigned.

**Qualifications**:
- Minimum of 2-3 year of experience in a Human Resources support or payroll role required.
- Experience with ADP.
- College, business, or professional training desired.
- aPHR desired.
- Notary desired.
- Strong attention to detail with emphasis on accuracy.
- Ability to maintain confidentiality.
- Ability to communicate effectively verbally and in writing.
- Skilled in time management, prioritizing and managing changing priorities

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