Office Services Coordinator

2 weeks ago

Chicago, United States Lockton, Inc. Full time

Working at Lockton

At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, **you belong here.**
- Business unit
- Midwest Series
- Schedule
- Full-time
- Job type
- Standard
- Workplace
- In Office
- Your Responsibilities

**ESSENTIAL DUTIES**:
**Hospitality Management**
- Maintain cleanliness, order, and appearance of Lockton common areas including main breakroom, kitchens, meeting rooms, and production/supply room.
- Coordination (setup/cleanup) of in-office events, including company parties and social gatherings.
- Coordination of A/V, food & beverage, and other items as requested for meetings held within the office.
- Responsible for providing excellent customer service to all Producers, Associates, visitors, guests, and vendors.

**Facilities Management**
- Coordinate workspace moves, repairs, and office space tours.
- Office and cubicle preparation for new associates.
- Office and cubicle breakdown for departing associates.
- Order/maintain office supplies, print supplies, other stock, etc.
- Liaison with building property management company for maintenance, security, and other facilities requests as needed.

**Light Administrative Tasks**
- Assist with printing and binding requests.
- Process incoming/outgoing mail and shipping.
- Answer and screen incoming calls, field and answer questions, refer callers to appropriate Associates, or take messages.
- Monitor reception desk and lobby entrance for reception breaks/absences.
- Monitor Office and Print mailboxes to assist with associate requests or concerns.
- Qualifications- Some higher education/office experience preferred.
- Ability to work independently/team environment to be able to share responsibilities and seek guidance and assistance from other team members as needed.
- Multi-line phone/reception experience desirable; ability to hear and speak clearly.
- Strong communication, problem solving, attention to detail and customer service skills.
- Ability to communicate in a positive manner to contribute to a cohesive, pleasant work environment.
- Organization and time management skills to prioritize workload and meet time-sensitive deadlines.
- Ability to communicate professionally with internal clients and external vendors and develop strong working relationships.
- Knowledge of Microsoft Office suite (Word, Outlook, Excel, and PowerPoint).
- Ability to follow and monitor all department procedures and practices.
- Physically able to lift 50 lbs. Able to use a dolly/hand cart as needed.
- Legal right to work in the United States.
- This is not an exhaustive list of all responsibilities and tasks related to the position, other duties may be assigned on an as needed basis.

Equal Opportunity Statement

Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.

At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
- About Lockton

Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.

At Lockton, we believe in the power of all people. You belong at Lockton.
- How We Will Support You

At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.

We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.

No Agencies Please

Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to

  • Office Coordinator

    2 weeks ago

    Chicago, United States StoneX Group, Inc. Full time

    Welcome visitors by greeting them, in person or over the phone, ensuring visitors, clients, employees, and vendors are treated with care. Lead in answering all office-related inquiries. Manage agenda/appointments for leadership. Manage building acces Office Coordinator, Coordinator, Microsoft, Business Services, Office

  • Office Coordinator

    15 hours ago

    Chicago, United States Golden Technology Full time

    Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin related facilities...

  • Office Coordinator

    8 hours ago

    Chicago, United States Golden Technology Full time

    Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin related facilities...

  • Office Coordinator

    2 hours ago

    Chicago, United States Golden Technology Full time

    Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin related facilities...

  • Office Coordinator

    7 days ago

    Chicago, United States Art Institute of Chicago Full time

    Oversees the ID program, access control, office management, supply requisition, and invoice processing for the department. Under the supervision of the Associate Director, prepares and submits all employee payroll, PTO, Contractor (AUS) invoices and Office Coordinator, Coordinator, Skills, Education, Business Services, Program

  • Office Coordinator

    15 hours ago

    Chicago, United States Qual IT Resources Full time

    Job DescriptionUnder the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin...

  • Office Coordinator

    8 hours ago

    Chicago, United States Qual IT Resources Full time

    Job DescriptionUnder the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin...

  • Office Coordinator

    2 hours ago

    Chicago, United States Qual IT Resources Full time

    Job DescriptionUnder the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team. They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin...

  • Office Coordinator

    2 weeks ago

    Chicago, United States Jones Lange Lasalle, Inc. Full time

    Address client and colleague complaints in a timely, courteous, and professional manner to ensure full resolution and client/customer satisfaction. Directly interact with janitorial or security staff to address and resolve complaints. Provide adminis Office Coordinator, Operations Manager, Coordinator, Reservations, Microsoft, Property Management, Business...

  • Office Coordinator

    4 weeks ago

    Chicago, United States JLL Full time

    JLL supports the Whole You, personally and professionally. **Location**: Downtown Chicago **Schedule**: Onsite Monday - Friday, 8-5pm **Pay**: $22 - 24/hr. An Office Coordinator’s duties include a broad range of complex tasks involving confidential or technical information. This position requires a person who can be responsible for prioritizing projects...

  • SEVIS Coordinator/Compliance Officer

    7 days ago

    Chicago, United States Roosevelt University Full time

    The Student and Exchange Visitor Information System (SEVIS) Coordinator/ Compliance Officer reports to the Director for International Students and Global Scholar Services and is responsible for ensuring institutional compliance with DHS and DOS immig Compliance Officer, Coordinator, Officer, Compliance, International, Business Services, Education

  • Office Coordinator

    2 weeks ago

    Chicago, United States JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Office Coordinator

    2 weeks ago

    Chicago, United States StoneX Group Inc. Full time

    Overview The Office Coordinator will provide support to the Chicago office team to successfully manage all administrative and office functions. This individual will bring attention to detail, support, and professionalism to execute a world-class in-office experience for StoneX employees, visitors, and vendors. Responsibilities * Welcome visitors by...

  • Customer Service Coordinator

    4 days ago

    Chicago, United States Aerzen USA Corporation Full time

    Description: **Who we are**: **What we offer**: We offer a **competitive salary, generous health benefits** (to include **96% company-paid benefit plans),** a **401(k) with company match, Tuition Reimbursement,** and a **Profit-Sharing bonus** package, along with the opportunity to work with a dynamic group of professionals in a **triple-bottom-line business...

  • Sevis Coordinator/compliance Officer

    7 days ago

    Chicago, United States Roosevelt University Full time

    **Position Title** - SEVIS Coordinator/Compliance Officer **Category** **Position Number** - A99338 **Posting Number** - S0001121 **Location** - Chicago **Open Date** - 05/08/2024 **Close Date** **Open Until Filled?** - Yes **Job Type** - Full-Time **Working Hours** **Position Summary** - The Student and Exchange Visitor Information System (SEVIS)...

  • Office Services Clerk

    4 weeks ago

    Chicago, United States Colere Staffing Group LLC bda Colere Talent Partners Full time

    Job DescriptionJob DescriptionJob Title: Office Services Clerk (Temporary) - Potential for Full-Time RoleLocation: Chicago, ILCompany Overview:Join one of Chicago's premier law firms known for its commitment to excellence and legal expertise. We are currently seeking a dedicated and detail-oriented Office Services Clerk for a temporary position with the...

  • Office Services Assistant

    3 weeks ago

    East Chicago, United States Tierra Environmental Services, Inc. Full time

    Tierra Environmental Services, Inc is a family owned business seeking an Office Services Assistant to join our team.  This position will support administrative departments in providing service to our clients.Duties include but are not limited to: sales functions such as taking incoming service requests, generating physical mailings, online sales inquiries;...

  • Social Services Coordinator

    4 weeks ago

    Chicago, United States Villa of Windsor Park Full time

    **Windsor Park **is seeking a** **Social Services Coordinator.** This is a vital role in a facility with a positive community reputation, a history of successful outcomes, and an experienced cohesive team. At Elevate Care, **YOU** are our greatest asset! We offer our** **Social Services Coordinator** the following **benefits**: - Competitive wage -...

  • Front Office Coordinator

    7 days ago

    Chicago, United States Imagen Dental Partners Full time

    General Overview Do you have the drive and passion to help others improve their oral health in the way that we do? As a Front Office Coordinator, you will deliver best-in-class patient care and focus on putting every patient first, every visit. We are seeking a Front Office Coordinator to collaborate with our team to improve our patient's dental health and...

  • Front Office Coordinator

    2 weeks ago

    Chicago, United States Cityscape Dental Full time

    About Us: Do you have the drive and passion to help others improve their oral health in the way that we do? As a Front Office Coordinator, you will deliver best-in-class patient care and focus on putting every patient first, every visit. We are seeking a Front Office Coordinator to collaborate with our team to improve our patients dental health and smiles...