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Operations Manager
4 months ago
Own Your Future.
Modern Technology Solutions, Inc. (MTSI) is seeking a Hybrid Operations Manager in Los Angeles, CA.
**Why is MTSI known as a Great Place to Work?**
- ** Interesting Work**: Our co-workers support some of the most important and critical programs to our national defense and security.
- ** Values**: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.
- ** 100% Employee Ownership**: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.
- ** Great Benefits - Most Full-Time Staff Are Eligible for**:
- Starting PTO accrual of 20 days PTO/year + 10 holidays/year
- Flexible schedules
- 6% 401k match with immediate vesting
- Semi-annual bonus eligibility (July and December)
- Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
- Up to $10,000 in annual tuition reimbursement
- Other company funded benefits, like life and disability insurance
- Optional zero deductible Blue Cross/Blue Shield health insurance plan
- ** Track Record of Success**: We have grown every year since our founding in 1993
Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.
MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.
**Responsibilities**:
Your essential job functions will include but may not be limited to:
- Coordinate event management with internal and external teams to include gathering leadership approval for events and engagements, disseminating information about engagement to relevant personnel, coordinating logistics with the event logistics team and media campaign with communications team.
- Monitor and report on the status and progress of work, checks on work in progress and reviews completed work to see that it meets the Director’s and/or senior program officer's leaderships instruction on work priorities methods, deadlines and quality.
- Oversee the maintenance and upkeep of program and administrative reference materials, project files and relevant background documents and makes available policies, procedures and written instructions.
- Create policies, procedures, and written instructions where none exist and gather approval to proliferate information from senior leadership amongst the team with periodic upkeep.
- Maintain current knowledge to answer questions from team members on procedures, policies, directives, etc.
- Prepare and maintains work records and administrative information, and coordinates the preparation, presentation and communication of work-related information.
- Maintain prompt communications with internal and external personnel.
Supports key SpaceWERX & AFWERX executive leaders by:
- Managing the SpaceWERX El Segundo Hub.
- Greeting, orienting, and taking care of visitors to the hub
- Setting up and running meetings at the SpaceWERX Hub and other locations:
- Scheduling, preparing for, and helping run meetings
- Coordinating meeting spaces
- Preparing and running presentations for meetings, AFWERX all-calls, and other meetings. Get presentation materials from leadership and integrate these into a cohesive briefing. Take notes during these meetings. Follow up on action items coming from these meetings.
- Managing, organizing, scheduling, and tracking all office processes
- Maintaining and coordinating communications with internal/external customers for or on behalf of the SpaceWERX Division Chief and senior leadership
- Managing, tracking and completing within a timely manner all headquarters taskers.
- Managing SpaceWERX directors calendar and appointments.
- Creating and/ or updating any additional documentation as tasked by the director
- Providing any additional administrative support to the SpaceWERX director as needed and serving as the first point of contact for external personnel establishing contact with him.
- Planning and managing travel for office members. This position requires infrequent travel.
- Creating, compiling, and reporting on surveys sending out surveys as necessary in aid of event management.
- Managing and organizing professional correspondence.
- Creating and maintaining shared online files for important documentation.
- Facilitating the onboarding of new personnel joining the team including military, government and contractors by following due processes.
**Qualifications**:
- 3+ years of experience is desired
- Excellent oral and written communications skills,
