Design & Production Manager - Events Industy

2 weeks ago

Vernon, United States R. Jack Balthazar Full time

**About R. Jack Balthazar**

R. Jack Balthazar is a full-service event design+ build firm primarily working in support of independent event producers and agencies. With our skilled in-house carpentry, fabrication and floral teams, R. Jack Balthazar is able to envision, design, produce, and install all matter of inspired decor and execute complete space transformations for 200+ events annually across the US, and internationally.

**Responsibilities**
- Research design concepts and visions with a resourceful and creative approach
- Participate in client and vendor meetings, record accurate notes, photos, and measurements which demonstrate spatial acuity, and deliver a clear and concise recap to the team
- Exhibit an awareness of event details (as they relate to design) - from project inception, through the design process, production, installation and wrap-up
- Manage multiple event projects simultaneously, keeping current with details and communicate to all relevant affiliates
- Identify, research, and source décor elements efficiently, proficiently and practically
- Keep updated records of pending orders, incoming orders, backorders, and purchase orders
- Maintain thorough knowledge of warehouse functions, fabrication processes, and inventory
- Liaise with shipping/receiving to ensure receivables are properly checked in, quality-checked, inventoried, and routed
- Manage the event-related coordination of the client, venue, and vendor partnerships, as well as internal production staff
- Create and implement work-back schedules, production schedules, load lists, event timelines, travel itineraries, etc; both independently and collaboratively
- Assist in the creation and updating of mood boards, design decks, client deliverables, floor plans, etc
- Liaise with design and fabrication teams (floral, décor, carpentry, furniture, and subvendor partners) to assist in the generation of design concepts
- Manage the on-site set-up and break-down of events
- Collect final invoices from vendor partners and budget reconciliation following each event

**Skills**
- Excellent communication (verbal and written) and organizational skills with intense attention to detail
- Strong presentation skills
- Effective, reflective listening skills, with the capacity to receive and respond to feedback
- Ability to prioritize tasks (and to solicit guidance when needed) in order to thrive in a fast-paced, collaborative environment
- Ability to adapt to changing situations and to adjust / pivot when needed
- Ability to quickly and effectively learn new tasks, and to absorb new responsibilities
- Demonstrate excellent time management to satisfy the needs and deadlines within a fast-paced, collaborative environment
- Ability to recognize and identify potential issues / challenges and route them to management in a timely manner

**Behavioral Qualities**
- Enthusiasm to gain further knowledge and expertise in event design and production
- Perceptiveness of others' reactions and understanding why they react as they do
- Positive attitude
- Flexibility and willingness to pivot, adjust, and modify projects as needed
- Respectful to all co-workers, colleagues, clients, cohorts
- Reliable, responsible, and dependable

**Qualifications**
- Working knowledge of Adobe Creative Suites, Microsoft Office, and Google Docs Editors Suite
- 3-5 years’ experience in the event industry
- Experience working with florals, fabrication, construction, lighting, têxtiles, furnishings, décor, props is preferred
- Availability on nights / weekends / holidays
- Eligibility to work in the U.S
- Ability to travel
- Valid CADL + clean DMV record
- Must pass background / drug test

Pay: $28.00 - $40.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Evenings as needed
- Extended hours
- Holidays
- Monday to Friday
- Nights as needed
- Weekends as needed

**Experience**:

- Relevant Industry: 2 years (required)

License/Certification:

- Driver's License (required)

Work Location: In person

Application Deadline: 11/22/2021

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