Administrative Assistant

4 days ago


Grand Rapids, United States Infosoft, Inc Full time

**Job Title: Administrative Assistant**
Pay Rate**:$20 to $21.64/HR**
Duration**:6 Months**
Location**:Grand Rapids, MI (Onsite)**

**Shift - 1st Shift (AM)**

This position is for an international **manufacturer of specialty materials**.

We are looking for **Administrative Assistant**

**Responsibilities**:
**HR Related Administrative Duties - 25%**
- Facilitate management of a time clock system for **payroll**:

- Create new employee personnel files and ensure new hire paperwork completion
- Track the site recognition program and ensure recognition cards are ordered
- Learning Management System Training representative
- Provide Training report updates

**HSE Related Administrative Duties-50%**
- Support the Electronic Document Management system coordinator's efforts to improve the system by providing feedback on the functionality
- Assist in **data entry** for sites such as **Health and Safety data **and tracking systems
- Assist with the development of Job **Safety analysis **creation/review
- Enter data for Safety observations, Safety Data Sheets (**SDS**), Near misses, etc
- Order logistics/production supplies in **SAP** and Office supplies from determined vendors
- Process logistics/utility invoices (FedEx, labels, etc.)
- Facilitate uniform and **safety protective** gear orders for current and new hires including uniforms, safety glasses, shoe vouchers, and eyeglasses

**Site Level Administration Duties-25%**
- Control site gate entry access for visitors, contractors, drivers
- Support electronic document management systems (EDMS) by scanning equipment **files/inspection documents **into the system.
- Update bulletin boards and employee information monitors throughout the site
- Coordinate the hosting of site events, meals, celebrations, etc.
- Coordinate employee engagement events for Wellness and assist in the coordination of Family Day
- Update bulletin boards and employee information monitors throughout the site
- Assist with the coordination of community outreach events
- Coordinate cleaning activity of site administration areas.

**Other duties as assigned-5%**

**Context and Environment**:

- The position will be located on-site.
- Comply with the rules of the specific location as well as the rules set by the business unit (BU)
- Comply with all standard procedures and work instructions, to ensure productivity, quality assurance, and cost-effectiveness.
- Identify and communicate potential gains or possible improvements to the management system.
- Supports the site **HES policy** and complies with all regulatory and internal requirements
- Participates in **HES activities** provided by site management (e.g., Behavioral Base Safety, SafeStart, etc.)
- Supports and promotes the reporting of all health, safety, environmental, near-miss, accident, or injury incidents

**Education / Qualifications / Work experiences**:

- High School diploma or GED
- Strong communication skills (written and verbal). Ability to work with limited supervision.
- Ability to work with others internally and externally with professionalism.
- Excellent organizational skills.

**Demonstrated Competencies**:

- Solid communication and organization skills are required.
- Must have the ability to work independently and focus on detail.
- Must be able to maintain confidentiality.
- Must have the ability to prioritize and organize daily work schedules.

**Job Types**: Full-time, Contract

Pay: $20.00 - $21.64 per hour

**Benefits**:

- Health insurance

Schedule:

- Day shift

Application Question(s):
**Education**:

- High school or equivalent (required)

**Experience**:

- Health & Safety (HSE) Data: 1 year (required)

Ability to Commute:

- Grand Rapids, MI 49507 (required)

Work Location: In person



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