Administrative Assistant

2 weeks ago


Staten Island, United States United Activities Unlimited, Inc. Full time

**Administrative Assistant**

**STATEN ISLAND, NY - PART TIME**

Schedule: 15-20 hours average per week

**Job Type**: Part-time

Department: Fatherhood

Pay Type/ FLSA Status: Hourly/Non-Exempt

Reports to: Program Supervisor, Senior Case Manager and Director of Operations

Pay Range: $16.50 to $18 per hour *based on city, state and/or federal contractual obligations and budgetary allowances

**ABOUT UNITED ACTIVITIES UNLIMITED**:
Staten Island, NY; United Activities Unlimited, Inc. (UAU) is a community-based agency that provides a wide range of services that is inclusive from job placement, youth development programs and community outreach services to inspire, transform, and empower individuals of all ages. UAU is responsive to the needs of diverse populations and implements programs that support positive outcomes for individuals and communities. The comprehensive nature of UAU's programming options and the emphasis on holistic services for individuals and families make UAU an outstanding resource and a pillar of support for communities. UAU is dedicated to the engagement, education, and empowerment of individuals and strives to transform individuals and communities to create a better future. EOE

***:
PRIMARY JOB RESPONSIBILITIES (include but are not limited to):

- Perform duties related to Fatherhood participants or cases including data entry, attendance, spreadsheet maintenance, and file maintenance
- Prepare reports, trackers, correspondence, and other documents, using word processing, digital spreadsheets, online databases, and presentation software
- Conduct community and participant outreach; aid in the collection of participant documentation and programmatic paperwork required by DYCD for enrollment process through the virtual document uploading platform.
- Provide support with the development and growth of relationships with local, community groups, programs, and agencies.
- Assist with database management and maintenance as directed by the Outreach Specialist, Case Managers and/ or the Senior Case Manager, as applicable and deemed necessary by requirements set forth by DYCD.
- Assist with recording and managing outreach efforts and attendance for activities, in a effective, constructive and organized manner.
- Provide assistance with the maintenance of accurate outreach notes and other records in accordance with UAU and DYCD protocols and policies and procedures.
- Attend and participate in internal and external training sessions and team meetings, trainings, and professional development opportunities as applicable and as directed.
- Attend events at a variety of locations, based on program needs and as directed by the Senior Case Manager.
- Aid with any other departmental duties and projects as needed

JOB QUALIFICATIONS
- High school diploma or GED required
- Ability to engage, motivate, and guide individuals with assistance as needed
- Demonstrates flexibility and a fluency for adapting to meet the needs of programming
- Excellent verbal and written communication skills
- Strong organizational, problem solving, and time management skills
- Demonstrates ability to conduct and complete work independently, including meeting deadlines, while contributing to a collaborative team effort
- Willing and able to take initiative and allow for a flexible work schedule; including some nights and occasional weekends
- Demonstrates understanding and value of individuals’ different capacities, cultures, and abilities
- Demonstrates operational knowledge and proficiency of remote work/remote learning technology, including Zoom, Microsoft Office, and Google Suite
- Respect for diverse racial, socio-economic, ethnic, academic, religious, and cultural backgrounds and identities
- Ability to work both virtually, and in person for community outreach and administrative tasks

PHYSICAL REQUIREMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is occasionally required to stand; sit or walk. Specific vision and hearing abilities are required by this job as outlined below.
- Incumbent will be scheduled based on operational need.
- Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.
- Position is in a well-lighted office environment.
- Involves sitting approximately 80% percent of the day, walking or standing the remainder.
- Must be able to remain in a stationary position for at least 70% of the time. May include at times traveling locally. Reimbursed provided, as per UAU policy.
- May include working prolonged periods of time sitting at a desk and working on a computer.
- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in t



  • Staten Island, United States Central Family Life Center Full time

    **Administrative Assistant** **Cure Violence, T2L** - The Central Family Life Center_ The Central Family Life Center, Inc. (CFLC) is a 501(c)(3) non-profit organization that seeks to improve the lives and environment of Staten Island residents. The mission of The Central Family Life Center is to provide Staten Island individuals, including children,...

  • Executive Assistant

    2 weeks ago


    Staten Island, United States Goodwin Recruiting Full time

    Do you have 2 years of experience as an Executive or Administrative Assistant? Are you highly detail-oriented and professional? We are looking for you! In this role, you will support two executives with scheduling, preparing documents, and assisting Executive Assistant, Executive, Assistant, Office Assistant, Business Services, Staffing

  • Executive Assistant

    1 week ago


    Staten Island, United States Goodwin Recruiting Full time

    We are searching for a Personal Executive Assistant to perform all administrative and clerical duties required by a C-level Executive. Executive/ Personal Assistant Skills and Requirements:Manage C-level executives personal and business diaries. Coor Executive Assistant, Executive, Personal Assistant, Assistant, Staffing, Business Services


  • Staten Island, United States The Nicotra Group Full time

    Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Special Projects Assistant. As a Special Projects Assistant, you will provide administrative support with various projects and tasks. This is a full-time position based in our office. **Responsibilities**: - Administration of standard tasks to support our...

  • Medical Assistant

    2 weeks ago


    Staten Island, United States Gulfstream Staffing, Inc. Full time

    Gulfstream Staffing has partnered with a Tri-State based Bariatric Organization that is experiencing a rapid growth phase. We are currently seeking candidates for a full-time Medical Assistant opportunity near Glen Ridge, NJ. This organization has a leadership team of visionaries among the best in the business and a focus on a commitment to quality service...

  • Medication Assistant

    2 weeks ago


    Staten Island, United States The Brielle Full time

    Perform various resident care activities and related nonprofessional services essential to caring for personal needs and comfort of residents. The Medication Assistant administers medications as prescribed by the physician, documents the administration, the medication effectiveness, and any noted adverse reactions or side effects under the supervision of a...


  • Staten Island, United States Christopher’s Reason Full time $16 - $18

    Christopher's Reason is a licensed OASAS 822 Outpatient clinic that specializes in treating those who struggle with addiction. We are seeking an experienced Medical Assistant to join our team. We are equipped with a full medical, clinical, and peer support team. The ideal candidate who is professional and passionate about helping those we serve. Some...


  • Staten Island, United States Dr. Josiane Lederman Full time

    Job Summary: **Duties**: - Greet and assist patients in a professional manner - Answer and direct phone calls and texts promptly - Maintain a clean and organized reception area - Assist with data entry tasks - Support various administrative duties as needed Qualifications: - Strong organizational skills with excellent attention to detail - Prior...


  • Staten Island, United States Centers Plan for Healthy Living Full time

    **Responsibilities**: - Provides general clerical assistance to the QM Director/Compliance Officer and the QM Clinical Analyst such as faxing, copying, scanning and file maintenance. - Medical Record Requests: receives and logs requests, obtains necessary authorizations for release of PHI, prints record for QM clinical review. Works collaboratively with...


  • Staten Island, United States Centers Choice Home Care Full time

    Title: Quality Management Assistant Responsible to: Director Quality Management **Duties**: 1. Provides general clerical assistance to the QM Director/Compliance Officer and the QM Clinical Analyst such as faxing, copying, scanning and file maintenance. 2. Medical Record Requests: receives and logs requests, obtains necessary authorizations for release of...

  • Office Assistant

    7 days ago


    Staten Island, United States Henry Kaufmann Campgrounds Full time

    Come spend your summer at camp! Are you looking for a fun summer job that lets you utilize your administrative skills while supporting a larger cause? By carrying out our mission, we enable thousands of children to have safe and fun camp experiences. Are you an amiable, motivated self-starter with a passion for color coding? Do you like make sure everything...


  • Staten Island, United States New Vanderbilt Rehabilitation And Care Center Full time

    New Vanderbilt Rehabilitation And Care Center - Assistant Director of Nursing (ADON) New Vanderbilt Rehabilitation and Care Center is seeking a dedicated Assistant Director of Nursing (ADON) to join the team. We are a skilled nursing and rehabilitation facility that is dedicated to helping our residents maximize their potential and live their lives to the...


  • Long Island, United States Rite Med Group Full time

    We are currently seeking a highly organized and detail-oriented **Administrative Assistant** to join our team. This position is a **Full-Time position near Long Island, NY.** Responsibilities include: - Assist with scheduling of monthly inspections for multiple facilities - General administrative work for the department - Weekly reporting summaries - Track...


  • Whidbey Island, United States Ladgov Corporation Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant Location:  Naval Air Station Whidbey Is,  WAHours of Operations : Normal duty hours will be 7:30AM – 4:00PM, Monday throughFriday, excluding Federal Holidays, with 30 minutes for lunch.Responsibilities:Process and submit travel claims, vouchers, advanced pay, and PCS gains/loss...


  • Sand Island, Honolulu, United States ALTRES Staffing Full time

    Administrative Assistant (212867-14)A local construction company in the Sand Island area is in need of an Administrative Assistant to help them with various projects. In this role, you will handle general clerical duties as well as accounting duties. This is a great entry-level opportunity to gain administrative and accounting skills. Apply today for...


  • Sand Island, Honolulu, United States ALTRES Staffing Full time

    Administrative Assistant A local construction company in the Sand Island area is in need of an Administrative Assistant to help them with various projects. In this role, you will handle general clerical duties as well as accounting duties.This is a great entry-level opportunity to gain administrative and accounting skills.Apply today for immediate...


  • Rock Island, United States Illinois Casualty Compa Full time

    Job DescriptionJob DescriptionDo you have an eye for details? Do you have exceptional organizational skills? Are you interested in working with a team to achieve a common goal? Are you ready to feel valued by your employer and rewarded for your success? Illinois Casualty Company is growing, and we have an opportunity for an Underwriting Administrative...


  • Cranston, Rhode Island, United States Veolia Full time

    Job Description BENEFITS Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective...

  • Dental Receptionist

    4 weeks ago


    Staten Island, United States Family and Cosmetic Dentistry Full time

    Job Overview: **Duties**: - Greet patients and visitors in a professional and friendly manner - Schedule patient appointments and maintain the appointment calendar - Verify insurance information and process insurance claims - Collect payments from patients and provide financial information - Maintain patient records and ensure confidentiality of sensitive...


  • Staten Island, United States Tunnel To Towers Foundation Full time

    **Job purpose** **About Tunnel to Towers, Homeless Veteran Program**: The Tunnel to Towers Foundation is committed to eradicating homelessness amongst our veterans. The Foundation is seeking an experienced Assistant Director of Construction to support and assist the Director of Construction in each phase of commercial construction and renovation of new...