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Administrative Assistant

3 months ago

Hanscom AFB, United States US Army National Guard Units Full time

**Duties**:
1. Assists in managing the Internal Management Control Program (IMCP). Gathers and organizes IMCP material, establishes a suspense system, drafts the annual JF-HQ plan, and provides accurate information regarding changes in the program and in the status of the IMCP submission by managers. Coaches managers, identifies trends and develops analysis tools using data from the reports. Advises of systematic strengths and weaknesses. Drafts annual, mid-year and other special reports for CAO approval and submission to the Adjutant General.

2. Assists the Chief of Staff with planning and coordination of the Command Inspection program. Assists in the development of inspection schedules; coordination of timetables with staff directorates and major commands; development of areas of inspection through analysis of prior inspection reports and identification of previous problem areas. Reviews after action reports submitted by JF-HQ directorates to help identify ongoing problem areas. May also coordinate review of reports with the Inspector General function when requested.

3. Oversees the officer evaluation program. Monitors suspense dates for submission of Officer Efficiency Reports (OERs) to the Chief of Staff. Reviews OERs for accuracy prior to signature by the command element. Coordinates extension of established suspense dates with the Military
Personnel Section. Provides the Chief of Staff with status of all OER's and provides assistance to subordinate units where necessary.

4. Assists in the development of policy letters which may require researching applicable directives from higher authority to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.

5. Maintains and administers multiple support budgets for the Command Administration Office. Maintains all files and records. Receives, inputs, monitors and records all expenditures. Receives, obligates and disperses funds for accounts. Responsible for reconciliation and auditing of accounts. Prepares and submits required reports. Resolves problems, issues and conflicts within the budgets. Sets up controls to monitor expenses during the year and recommends budget adjustments.

6. Maintains personal contact with functional managers to discuss administrative practices and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative

Performs other duties as assigned.

**Requirements**:
**Conditions of Employment**:

- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a probationary period.
- Participation in direct deposit is mandatory.
- Favorable background check is required.
- PCS expenses will not be paid.
- The incumbent of this position description must have, at a minimum, a completed National Agency Check (NAC) prior to position assignment.
- Veteran's Preference will apply. DD Form 214's are required for Veteran's Preference. If claiming Veteran's Preference for disability a Disability VA letter must also be submitted.

**Qualifications**:
**AREA OF CONSIDERATION**:Nationwide - Open to all US Citizens
- **GENERAL EXPERIENCE**: Must have experience, education, or training of progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled.
- **SPECIALIZED EXPERIENCE**:Must have at least 1 year experience equivalent to at least next lower grade level with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.
- **PART-TIME OR UNPAID EXPERIENCE**: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of months/years.
- **VOLUNTEER WORK EXPERIENCE**: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

**Additional information**:
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 20