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Order Document Coordinator

4 months ago

Middlebury, United States Jayco Full time

**Purpose**: This position coordinates and assembles shipping packets for units as they release to ship.

Essential Functions
- Verifies orders as they release to ship.
- Print all shipping documents and assemble packet for dealers and/or carriers
- Create and log state and Canadian insignias for applicable orders and submit monthly records.
- Order seals and insignias as needed.
- Regularly interacts with operations, sales, drivers, credit, and other departments.
- Assist with DPU drivers and pickups as needed.
- Enforce safety regulations.
- Timely communication regarding overnight changes and delays.
- Establishes and maintains positive and effective business relations with team members and transport companies.
- Perform other related duties as assigned.

Experience / Knowledge
- 1 - 2 years of related experience is preferred.
- Requires strong skills in Microsoft Excel.
- RV industry experience is preferred.
- Requires ability to operate efficiently in a fast-paced environment.
- Desire and ability to thoroughly understand and follow policies and procedures.

Necessary Skills & Abilities
- Critical thinking ability, problem solving sensitivity and inductive reasoning skills are needed.
- Requires ability to define problems, collect data, establish facts and draw valid conclusions along with ability to interpret information.
- Strong communication and negotiation skills are required with demonstrated ability to communicate policy and procedure information on behalf of Jayco, Inc.
- Must display professionalism in all interactions and the ability to maintain a positive attitude through periods of adversity and disagreement.
- Strong organizational skills with the ability to prioritize multiple projects efficiently.
- Proficiency with Microsoft Office software, including AX.
- Must comply with all safety policies, practices and procedures.

Work Requirements
- This position may require sitting, standing, and working in front of a computer monitor in an office setting approximately 90% of the day.
- Regularly required to sit, stand, walk, and stoop, kneel, or crouch; use hands and fingers, handle or feel objects, tools, or controls; and reach with hands and arms. Must be able to frequently lift and move up to 20 pounds.
- This position is a full-time position, which may require some flexibility in hours & days worked (including Saturdays, as needed).

Management reserves the right to assign or reassign duties and responsibilities to this job at any time.

**Jayco offers a generous benefits package including**:

- (2) medical insurance plan options, HSAs, and FSAs
- Family Care Clinic for employees and dependents enrolled in a Jayco medical plan (IN only)
- Dental insurance
- Vision insurance
- Disability and life insurance
- 401k plan with an annual discretionary match
- Wellness benefits
- On-site fitness center access (IN only)
- Health clinic for employee use (IN only)
- Employee Assistance Program (EAP) benefits and much MORE