Administrative Assistant/public Housing Specialist
2 weeks ago
RATE OF PAY $14 - $17 AN HOUR DEPENDING ON EXPERIENCE
40 Hours Work Week
Reports To Executive Director
**Responsibilities**:
- Answer phones and greet visitors
- Schedule appointments and maintain calendars
- Schedule and coordinate staff and other meetings
- Collate and distribute mail
- Write and edit documents from letters to reports and instructional documents
- Create and maintain filing systems, both electronic and physical
- Manage Accounts Receivables Accounts
- Analyzing workflow processes
- Establishing and maintaining relationships with new and existing vendors
- Ensuring Work Orders are complete in a timely manner for tenants.
- Direct communications between colleagues and customers
- Organize and schedules events.
- Maintaining office equipment.
- Fill vacant units and potentially setting the budget for the property.
- Ensure make ready units are ready for move in.
- Shop or Order supplies as needed for Office Operations
- Schedule And Perform Annual and Random Inspections
- Attend trainings, seminars, along with video trainings as requested by Executive Director for the enhancement of job knowledge and Bay City Housing Authority Daily Operations.
- Create Work Orders
- Ability to maintain waitlist according to HUD Guidelines
- Create system for tenant move in and move out procedures.
- Patrol and Walk properties twice weekly.
- Make bank deposits.
- Collect Maintenance Payroll Invoices
- Ability to assist tenants in a crisis situation
Skills And Qualifications
- Basic data entry skills
- Comfortable with math and calculations
- Good listening and communication skills
- Customer Service oriented
- Team Player
- Ability to pay close attention to detail.
- Easy Learner
- Ability to work with little to no supervision.
- Creative
- Ability to plan events for tenants.
- Bilingual a plus
- Ability to climb stairs.
Education and Training
- 2 Years Experience Office Management
- 1 Year experience Accounts Receivables
- 1 Year Experience Property Management
- Accounting or any other related field and relevant internship experience are encouraged to apply
- 3 Letters of reference
- Ability to pass a background check
- Clean driving record (must submit to executive Director within (3) working days of employment
Bay City Housing Authority reserves the right to release a probationary employee from all job duties and employment within 90 day probationary period or at 90 day evaluation.
Pay: $15.00 - $17.00 per hour
**Experience**:
- Case management: 1 year (required)
Ability to Commute:
- Bay City, TX 77414 (required)
Ability to Relocate:
- Bay City, TX 77414: Relocate before starting work (required)
Work Location: In person
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