Administrative Specialist II

4 weeks ago

Johnson City, United States City of Johnson City Full time
Job DescriptionJob Description

The City of Johnson City, Tennessee is accepting online applications for an Administrative Specialist II with our Legal Department. The employee performs advanced administrative work providing highly responsible office support for department. Processes records requests in accordance with the Tennessee Public Records Act. A variety of reports are maintained by employees in this position, and a high degree of accuracy is required; performs related duties as required. Knowledge of the Tennessee Public Records Act and able to interpret and apply the statute in responding to public records requests, preferred Coordinates the collection of records with the departments involved in a public records request and responds to the requestor; Employees in this class have the responsibility of verifying accuracy in all pertinent data and documentation. Employees in this position have the responsibility of correcting errors or initiating adjustments that may be recognized as necessary after processing. New employees in this position may be closely supervised in the initial training period until it is ascertained they can function efficiently and independently with limited supervision. Observance of timeframes and deadlines is of particular importance.

Required Knowledge, Skills and Abilities: General knowledge of basic accounting principles; through knowledge of office methods, procedures, and equipment operations; ability to be decisive in routine as well as non-routine problem solving in accordance with laws, ordinances, and regulations; ability to apply departmental policy in routine work situations; ability to maintain accurate accounting records and generate reports through use of accounting procedures; ability to establish and maintain effective working relationships with fellow employees as well as the general public; knowledge of filing principles; manual dexterity required for the efficient use of office equipment such as keyboards, facsimile machines, etc.; thorough knowledge of excel application software; general knowledge of access database software; able to sit for extended periods of time while at work station or desk; willingness and ability to deal tactfully, courteously and patiently with citizens; willingness and ability to follow and perform assigned instructions and tasks.

Acceptable Experience and Training: Minimum high school diploma or equivalent; supplemental business courses at the college level in accounting techniques, customer and public relations/service, computers, and office management; must demonstrate proficiency in typing and secretarial skills, word-processing, operation of various office machines, and oral and written communication skills; a minimum of three (3) years work experience in related duties or position or any equivalent combination of work experience and education. Pre-employment physical, drug screening and background check required.

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