Office Manager

7 days ago

Skokie, United States JCFS Chicago Full time

The purpose of the Office Manager is to coordinate all office services/activities and related activities by implementing administrative systems, procedures and policies, and monitoring administrative projects.

**Responsibilities**
- Supervises all functions for office location including staff support requests, building needs and general staff concerns.
- Supervise office administrative staff at location. Complete performance reviews, monitor time and attendance, and general staff management.
- Coordinate and monitor onsite building upkeep, including working with maintenance and/or facilities management to maintain clean and functional operations.
- In collaboration with the accounting department, oversee and/or perform billing and reconciliation tasks/services for insurance (commercial, Medicare, and/or Medicaid), direct client payments, or third-party payments for all services managed by the office.
- Manages outstanding balance aging report for timeliness and accuracy for the assigned location.
- Communicate any building details or issues to staff and visitors.
- Organize and perform administrative tasks/services, such as client services database entry and upkeep, manning the reception desk(s), client record keeping, filing and office operations.
- Organize and maintain inventory of supplies; places and expedites orders for supplies; verifies receipt of supplies.
- Coordinates and prepare reports, analyze data, and identify solutions to administrative problems.
- Contact appropriate sources to keep equipment fully operational.
- Knowledge of A/V equipment in meetings rooms. Provide instruction to new users on how to use the equipment. Troubleshoot first-level issues.
- Provides information and answers questions and requests; represents the organization as required to other departments, agencies, organizations or outside professional and general communities.
- Evaluates office production. Recommends revisions to procedures and/or forms to improve the efficiency of workflow.
- Oversees inter-office communications/courier services to ensure efficiency.
- Attend Office Manager meetings and various management trainings.
- Coordinate and oversee onsite emergency response team with assistance from emergency response agency committee.
- Assists Program Directors and the Director of Office Administration with other projects/tasks as needed.
- May be assigned additional responsibilities.

***Requirements**
- High School Diploma or equivalent.
- Minimum of two years’ experience working in a supervisory/management capacity.
- Experience with medical insurance billing and reconciliation.
- Strong proficiency in the Microsoft Suite, specifically Excel, Word, and Outlook.

**What you’ll love about us**:

- **Time off**:Paid time off varies by position - can include vacation days, sick days, paid federal holidays, and paid Jewish holidays.
- **Benefits**: Medical, dental, and vision insurance. 401(k) with base contribution and match. Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and much more.
- **Compensation**: The minimum compensation for this position is $50,100 annually.

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