Business Operations Specialist

2 weeks ago

Tempe, United States Arizona State University Full time

**Job Family**
- Business Operations

**Department Name**
- School Of Art

**Full-Time/Part-Time**
- Part-Time

**VP Code**
- EXEC VP/PROVOST

**Scope of Search**
- Open

**Grant Funded Position**
- This is not a grant funded position and is not contingent on future grant funding.

**Salary Range**
- $20.19 - $24.04 per hour; DOE

**Close Date**
- 02-May-2024

**Category**
- 02

**Essential Duties**
- Establish a budget control system for controlling expenditures & controls expenditures in accordance with budget allocations
- Revenue and deposit
- Purchasing/Accounts payable
- Guest Speaker/Honorarium Contracts & Payment
- Manage the processing of travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies
- Work with Grad coordinator to ensure scholarship requests are entered and funding is received by the fellows within a timely fashion
- Provide Faculty with working budget /and responding to inquiries of available funds
- Assist faculty or research staff with pre
- and post-award grants and contracts processes, including budget preparation; provides information, guidance, and interpretation of complex federal and state regulations governing management of grants and contracts.
- Other financial and operational duties as assigned by Business Operations manager and/or director.

**Minimum Qualifications**

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

**Desired Qualifications**
- Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management
- Demonstrated knowledge of basic project management.
- Experience in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems.
- Experience in designing presentation materials.
- Experience in coordinating activities and establishing priorities.
- Experience in establishing and maintaining effective working relationships.
- Evidence in effective communication.

**Working Environment**
- Ability to clearly communicate to perform essential functions.
- Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives regular review of objectives.

**Department Statement**
- The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design.
- Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today’s most pressing challenges.
- The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, mare than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.
- As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.
- Values:

- Creativity as a core 21st-century competency
- Design and the arts as critical resources for transforming our society
- Innovation, enterprise and entrepreneurship
- Interdisciplinary and transdisciplinary collaboration and research
- Social embeddedness
- Projecting all voices
- Excellence- Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

- Salary and wages paid
- Comprehensive package of affordable benefit plans and programs
- Access to world-class educational opportunities at deeply discounted rates
- ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a compet

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