Ucen Events Management Assistant

4 weeks ago

Santa Barbara, United States University of California, Santa Barbara Full time

**Job Code**: 4724

**Job Open Date**: 5/20/2024

**Application Review Begins**: 6/5/2024

**Department Code (Name)**: UCEN (University Center)

**Percentage of Time**: 75%

**Union Code (Name)**: CX-Clerical/Admin

**Employee Class (Appointment Type)**: Staff: Limited

**FLSA Status**: Non-Exempt

**Salary Grade**: N/A

**Hiring/Budgeted Hourly Range**: $21.02/hr - $24.72/hr This represents the budgeted hourly range that the University reasonably expects to pay.

**Work Location**: UCEN - Room 2264

**Working Days and Hours**:Days and hours vary

**Benefits Eligibility** CORE Benefits

**Type of Remote or Hybrid Work Arrangement if applicable**: N/A

**Special Instructions**

**Department Profile**

Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services. Additional responsibilities in the HDAE portfolio include Administrative & Residential Information Technology (ARIT) and The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.

**Benefits of Belonging**

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

**Brief Summary of Job Duties**

**Required Qualifications**
- Must be organized, able to adapt to difficult situations and detail oriented.

**Preferred Qualifications**
- High school diploma or equivalent experience.
- 1-3 years Work experience in a multi cultural environment.
- 1-3 years Supervisory experience.
- 1-3 years Customer service.
- Must be organized, able to adapt to difficult situations and detail oriented.

**Conditions of Employment**
- May work occasional weekend hours.
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment

**Job Functions/Percentage of Time/Duties**

**Inventory/Maintenance Oversight - 30%**

Keeps inventory organized and accounted for. Reports to supervisor what needs to be replaced or ordered. Reports to supervisor any maintenance issues/needs. Keeps a detailed report of inventory. Walk through rooms and check equipment monthly. Keep AV booth organized and AV equipment property stored and accounted for.

**Event Supervision - 30%**
- Ensures student employees have set up correctly before each event and all necessary equipment has been provided. Trades off being on call/onsite for evening/weekend events. Helps with backup as needed, particularly for AV.**Event Student Employee Administration - 30%**
- Assists with student employee recruiting, including advertising. Schedules students weekly and creates weekly schedule based on schedule of events.**Event Administration - 10%**
- Check event confirmation to ensure all details align and prices are correct. Forwards any client concerns to supervisor.**UC Vaccination Programs Policy - With Interim Revisions**:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs - With Interim Revisions.*

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

- _Note: The Policy on Vaccination Programs - With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024._
- **Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual._

**Equal Opportunity/Affirmative Action Statement**:
UC Santa Ba

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