Financial and Events Analyst

4 weeks ago

Santa Barbara, United States University of California, Santa Barbara Full time

**Job Code**: 004627

**Job Open Date**: 5/20/2024

**Application Review Begins**: 6/5/2024; open until filled

**Department Code (Name)**: PASC (Phelps Administrative Support Center)

**Percentage of Time**:100%

**Union Code (Name)**: 99 Non-Represented

**Employee Class (Appointment Type)**:2- Staff (Career)

**FLSA Status**: Non-Exempt

**Classified Indicator Description (Personnel Program)**: PSS

**Salary Grade**: 19

**Hiring/Budgeted Hourly Range**: $27.16 - $30.09/hr.

**Work Location**: 5206B Phelps Hall

**Working Days and Hours**: Monday
- Friday; 8am - 5pm

**Benefits Eligibility**: Full Benefits

**Type of Remote or Hybrid Work Arrangement if applicable**:Hybrid

**Special Instructions**

**Department Marketing Statement**

The Phelps Administrative Support Center (PASC) at the University of California, Santa Barbara (UCSB) provides administrative services for faculty and students in the departments of French & Italian, Germanic & Slavic Studies, and Spanish & Portuguese and the programs of Comparative Literature and Latin American & Iberian Studies. This position is responsible for financial matters and events for the departments and programs in PASC, ensuring that the mission and goals of each department are met with attention to detail and effectiveness. We value diversity in expertise, backgrounds, needs, and experiences, and aim to see diversity reflected among our residents and visitors.

**Benefits of Belonging**

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

**Brief Summary of Job Duties**

Under the direction of the Financial and Events Manager, is responsible for financial matters and processes for the departments and programs that the PASC serves as well as the PASC Departmental Operating Budget. Manages payroll reconciliation and audit general ledgers. Projects and monitors expenditures across all funding sources. Interprets policy and advises faculty, staff, and students of proper university guidelines regarding policies for personnel, purchasing, entertainment, events, and travel. Analyzes expenditures and spending patterns, resolving discrepancies. Participates in fiscal closing, budget projections and financial planning. Administers and coordinates employment activities and processes personnel actions for faculty, staff and students via the UCPath System. Serves as primary UCPath initiator for all staff and selected academic appointments including requesting position control numbers and initiating the funding entry. Ensures proper employee and supervisor set-up in Kronos on-line timekeeping system. Ensures data integrity and compliance with University, Federal, agency and union policies. Maintains current knowledge of University policies and procedures of Accounting, Travel, Purchasing and Business Services on all fund sources. Demonstrates flexibility in learning, interpreting, and adapting new policies and procedures. Demonstrates effective organizational skills. Works collaboratively with others in a team environment and maintains effective communication with faculty, staff, students and other campus personnel.

**Required Qualifications**
- Bachelor's Degree in related area or equivalent experience and/or training.
- Working knowledge of financial processes, policies and procedures.
- Analytical skills to conduct analysis and develop recommendation to unit management.
- Strong knowledge of financial data management and reporting systems.
- Proficiency in the use of spreadsheet and database software.
- Must be detail oriented with a high degree of accuracy.
- Strong interpersonal skills, service orientation, active listening skills, critical thinking, sound judgement, and decision making.
- Must be able to function effectively as a member of a team and interact in a professional manner with a wide range of campus units on the behalf of the PASC.

**Preferred Qualifications**
- Solid knowledge of GUS, Kronos, Concur, and Procurement Gateway

**Special Conditions of Employment**
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment

**Job Functions and Percentages of Time**:
10% EVENTS - Utilizes and updates event trackers created by Financial and Events Manager to assist with all aspects of event planning including: room reservation, catering, travel coordination, and assistance on the day of an event.

10% UCPATH - Serves as Primary Workforce Administration Initiator using the online UCPath System for all staff, work-study and selected student employment actions. Monitors budgets and verifies adequate funding for projected employment period before processing UCPath actions. Initiates all necessary employment forms for a variety of academic, staff and student pe

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