Student Assistant-front Desk Staff- Office of

4 weeks ago


Normal, United States Illinois State University Full time

**Job no**: 518746
- **Work type**: On Campus
- **Location**: Normal, Illinois
- **Title**: Student Assistant-Front Desk Staff
- Office of International Engagement
**Employee Classification**: Student Help Regular
**Division Name**: Academic Affairs
**Department**: Office of International Engagement

**Job Summary**:

- 1. Assist during orientations, fairs, previews, meetings, and other events hosted by OISP
- 2. Prepare documents and envelopes for mailing using E-Ship Global, DHL, USPS, campus mail, etc.
- 3. Drop off, pick-up, and distribute incoming and outgoing mail
- 4. Prepare packets and flyers for programs and events
- 5. Accurately perform general clerical duties including data entry, filing, copying, faxing, and scanning
- 6. Discreetly handle confidential or privileged governmental documents
- 7. Run office errands on campus
- 8. Escort OISP guests around campus
- 9. Assist with social media projects
- 10. Other duties as assigned and necessary including (but not limited to):

- a. General cleaning
- b. Assist with inventorying
- c. Maintain general organization of office, work room and back room
- d. Organize and replenish program/informational materials
- 11. Some lifting, transporting, or moving materials, etc. will be essential (approximately 10-50 lbs.)- Note: All duties and requirements stated above are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the Student Assistant occupying this position. Student Assistants may be required to perform other job-related duties assigned to them by their supervisor(s).

**Pay Rate**:
$14.00/hour

**Preferred Qualifications**:

- Excellent written and verbal communication skills
- Attention to detail
- Ability to multi-task and prioritize work
- Pleasant demeanor
- Microsoft Office Suite

**Proposed Starting Date**:
August 2024

**Required Applicant Documents**:
Resume & Work Availability

**Important Information for Applicants**:
Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

**Application Opened**: 05/14/2024 09:50 AM CST
**Application Closes**: 06/04/2024 11:55 PM CST



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