Accounts Payable

4 weeks ago

Costa Mesa, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

**Perks**:
Medical, Vision, Dental,401k and PTO

**General Description**:
The Accounts Payable/ General Cashier will complete the day-to-day payables and cashiers' duties. Including, but not limited to the below:
**Job Duties**:
**_ Accounts Payable_**
- Assists in answering vendor inquiries.
- Prints all accounts payable reports and maintains all accounts payable files, as needed.
- Process invoice for input, approval and payment.
- Post daily A/P invoices, within 24 hours of receipt of vendor invoice.
- Ensuring timely payments of vendor invoices and expense vouchers.
- Ensure that invoices are posted timely for accounts selected to take prompt pay discounts.
- 3-way matching: check vendor invoices and expense vouchers.
- Review and maintain vendor aging reports and cash disbursement reports.
- File A/P invoices in anticipation of and preparation for payment.
- Prepare weekly accounts payable check run including any needed Capital check items by Wednesday of each week.
- Gathering and analyzing Accounts Payable data to prepare reports for management.
- Meeting deadlines, completing work with attention to detail, accuracy, and follow-up.
- Interacting with other departments, vendors and management in a pleasant professional manner.
- Maintain all accounts payable invoice files, including filing invoices and supporting documents and archiving old files as needed.
- Review all accounts payable aging on a weekly basis with Controller.
- Review PO log aging on a weekly basis reviewing outstanding POs with Department Heads.
- Any other task management deems necessary to operate the hotel and restaurants.
- Must maintain a well-organized and clean work environment conducive to being efficient and effective in your duties.
- Mail
- Stamp all correspondence appropriately, based on type of postage required.
- International rates, certified, weight, etc.
- Maintain file of all certified receipts and the return notice.
- Certified mail receipts pertaining to employees must be returned to payroll.
- Return all undeliverable mail to the appropriate department.
- Reviews the Purchasing / PO processes per Company Policy.
- Maintain Departmental Decline Worksheets (Check Books)
- Verifies that purchases are within established PARs and any and all company established policies.
- Controls variances.
- Maintain monthly costs as established per budget for the current month / year.
- Reconcile purchases and payables to maintain costs.
- Maintain and coordinate the monthly inventory counts and reporting.
- Coordinate and conduct inventory counts with departments on a monthly basis.
- Complete beverage costs with recent inventory counts, revenues, purchases, etc.
- Maintain purchases of Assets on inventory sheets.
- Maintain Contract Binder.
- Maintain Warranty Binder.
- Maintain Vendor / Contractor Insurance and W9 binder.

**_General Cashier_**
- Prepare, reconcile and report on a daily basis the cash dropped by employees.
- Create written warnings for employees exceeding $10 in shortage based on the Opera report vs. the actual amount dropped on a daily basis. Give these warnings to the manager of the employee.
- Prepare bank deposits for pick up as scheduled.
- Prepare and distribute “Due Backs” to employees/managers.
- Conduct Staff Bank Audits no less than once a month at month end. May be required to audit more often.
- Submit monthly bank audits as directed.
- General Accounting Duties
- Become familiar with tasks and procedures within the accounting department.
- May be assigned specific tasks as needed. These tasks are to be performed according to documented policies and procedures.
- Provide support and backup for all accounting functions.
- Reconcile your cashiering bank balance with your house funds account (1080-00). Must be in balance.
- Any other task management deems necessary to operate the hotel and restaurants.
- Follow all policies and procedures as documented and provided in the Employee Manual.
- Must maintain a well-organized and clean work environment conducive to being efficient and effective in your duties.

**Physical requirements**

While performing the duties of this job it may require to:

- Sit, stand, walk, stoop, kneel, crouch, or crawl occasionally.
- Frequently use fingers and hands for keyboard and arms to reach.

**Education Requirements**:

- College degree in Accounting/Finance preferred.
- 1 - 2 years with cashiering/accounting experience.
- Highly organized. Attentive to details, intermediate math skills.
- Able to interact with customers/employees in a professional and thoughtful manner.
- Team player with willingness to help where needed.
- 10-key, Excel, Word, Opera.
- **The company’s employment policy is “at-will”. Under the “at-will” policy, neither you nor the company is committed to continuing the employment relationship for any specific term. (Refer to employee handbook for details).

  • Accounts Payable

    4 weeks ago

    Costa Mesa, California, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    General Description:The Accounts Payable/ General Cashier will complete the day-to-day payables and cashiers' duties. Including, but not limited to the below:Job Duties:Accounts PayableAssists in answering vendor inquiries.Prints all accounts payable reports and maintains all accounts payable files, as needed.Process invoice for input, approval and...

  • Accounts Payable Representative

    1 week ago

    Costa Mesa, United States Randstad North America, Inc. Full time

    Are you a detail-oriented professional with a knack for managing accounts payable processes? Are you passionate about ensuring accuracy and efficiency in financial transactions? If so, we invite you to apply for our Accounts Payable Specialist positi Accounts Payable, Payment Processing, Representative, Accounting, Staffing, Account

  • Accounts Payable Clerk

    2 weeks ago

    Costa Mesa, United States Pacific Neuropsychiatric Specialists Inc Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insurancePaid time offPosition Summary:The Accounts Payable Clerk is responsible for the timely and accurate processing of invoices. This position requires a highly organized and detailed work style.Job Requirements:Proven experience as an Accounts Payable Clerk or in a similar roleProficient in...

  • Accounts Payable Specialist

    1 week ago

    Costa Mesa, United States Liberated Brands Full time

    Distributing and logging of all incoming invoices for department managers. Reviewing proper GL codes and signatures on invoices. Vouchering incoming invoices. Preparing invoices for the check run. Maintaining corporate credit card approvals and spend Accounts Payable, Specialist, Department Manager, Accounting

  • Accounts Payable Specialist

    4 days ago

    Costa Mesa, United States ICONMA Full time

    Responsible for a high volume of Accounts Payable (A/P) processing for 70-100 invoices per day using Automatic Invoice Matching system ( , 3way match) as well as other approval processes. Responsible for preparing month-end A/P accruals and reconciling monthly vendor account statemen...

  • Accounts Payable

    1 month ago

    Costa Mesa, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    General Description: The Accounts Payable/ General Cashier will complete the day-to-day payables and cashiers' duties. Including, but not limited to the below: Job Duties: Accounts Payable Assists in answering vendor inquiries. Prints all accounts payable reports and maintains all accounts payable files, as needed. Process invoice for input, approval and...

  • Accounts Payable

    2 weeks ago

    Costa Mesa, United States Targetti USA, Inc. Full time

    Job DescriptionJob Description Company DescriptionTARGETTI USA is a leading manufacturer of architectural lighting solutions, bringing the renowned excellence of the TARGETTI GROUP to the North American market. With a wide range of indoor and outdoor lighting solutions, Targetti offers innovative and iconic products that meet U.S. standards and...

  • Accounts Payable

    2 weeks ago

    Costa Mesa, United States Targetti USA, Inc. Full time

    Job DescriptionJob DescriptionCompany DescriptionTARGETTI USA is a leading manufacturer of architectural lighting solutions, bringing the renowned excellence of the TARGETTI GROUP to the North American market. With a wide range of indoor and outdoor lighting solutions, Targetti offers innovative and iconic products that meet U.S. standards and...

  • Lead Accounts Payable Specialist

    1 week ago

    Mesa, United States Verra Mobility Corporation Full time

    Who we are... Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police departments and municipalities to install over 4,000 red-light, speed, and school bus stop arm safety cameras across North America. We are...

  • Accounts Payable Specialist

    4 days ago

    Mesa, United States Addison Group Full time

    Role: Accounts Payable Specialist Location: Mesa, Arizona Pay Rate: $25 / Hour Internal Job ID: 10024242 Are you looking for a new contract opportunity in Mesa? Our client is looking for an Accounts Payable Specialist to join their team. A strong team dynamic and a positive environment await. Please contact us today to inquire! Job...

  • Accounts Payable Specialist

    1 week ago

    Mesa, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Accounts Payable Specialist Location: Mesa, ArizonaPay Rate: $25 / HourInternal Job ID: 10024242 Are you looking for a new contract opportunity in Mesa? Our client is looking for an Accounts Payable Specialist to join their team. A strong team dynamic and a positive environment await. Please contact us today to inquire!...

  • Accounting Tech I

    4 weeks ago

    Costa Mesa, United States Staffing Solutions Part time $27 - $29

    Accounting Tech IWe are hiring a Temporary Accounting Technician I to work in the Finance Department of a company in the city of Costa Mesa. Temporary Accounting Technician I to work in the Financial Services Department. The Temporary Accounting Technician I will work with the Senior Accounting Technician to execute Accounts Payable for the District. This...

  • Accounting Specialist II

    14 hours ago

    Costa Mesa, United States Automobile Club of Southern California Full time

    Accounting Specialist II As an Accounting Specialist II you will performs a variety of general accounting support tasks in an accounting department. What You’ll Do Daily you will be doing the following. Performs standard accounting duties in the areas of Accounts Payable, Accounts Receivable, Cost Accounting, Transaction Processing, Payroll or Credit and...

  • Accounting Specialist II

    4 days ago

    Costa Mesa, United States Automobile Club of Southern California Full time

    Accounting Specialist IIAs an Accounting Specialist II you will performs a variety of general accounting support tasks in an accounting department.What You’ll Do Daily you will be doing the following.Performs standard accounting duties in the areas of Accounts Payable, Accounts Receivable, Cost Accounting, Transaction Processing, Payroll or Credit and...

  • General Accountant

    10 hours ago

    Costa Mesa, United States Knewin Full time

    General Accountant The Automobile Club of Southern California is seeking a General Accountant to support our Insurance Accounting team processing invoices, preparing journal entries and month end close. . What You’ll Do: You will process invoices accurately and timely by creating requisitions and submitting to Accounts Payable. You will be required to...

  • General Accountant

    1 week ago

    Costa Mesa, United States AAA Automobile Club of Southern California Full time

    The Automobile Club of Southern California is seeking a General Accountant to support our Insurance Accounting team processing invoices, preparing journal entries and month end close. . What You’ll Do: You will process invoices accurately and timely by creating requisitions and submitting to Accounts Payable. You will be required to maintain the Regulatory...

  • General Accountant

    2 weeks ago

    Costa Mesa, United States American Automobile Association Full time

    General Accountant The Automobile Club of Southern California is seeking a General Accountant to support our Insurance Accounting team processing invoices, preparing journal entries and month end close. What You'll Do: You will process invoices accurately and timely by creating requisitions and submitting to Accounts Payable. You will be required to...

  • Customer Service

    4 weeks ago

    Mesa, United States Complete Testing Solutions LLC Full time

    Job DescriptionJob DescriptionThe Customer Service/Accounts Payable/Receivables Support has direct contact with the customer over the phone. The incumbent responds and resolves customer’s issues relating to product or service through the phone. They also clarify the customer’s concerns and identifies the cause of concern and presents the best solution,...

  • 6 Month Contract AP Clerk

    2 days ago

    Costa Mesa, United States Helpmates Full time

    Job DescriptionJob DescriptionTemp Accounts Payable Clerk Schedule: 8:00am-2:00pm, Monday-Friday (30 hrs per week, onsite) We are seeking a Temp Accounts Payable Clerk  for a 6 month contract opportunity supporting a well-known Orange County based public agency.Temp Accounts Payable Clerk Key Responsibilities: Processes initial approval process for...

  • Accounting Assistant

    6 days ago

    Mesa, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionPosition: Accounting AssistantLocation: Mesa, AZSchedule: Monday to Friday, 7:00 am to 4:00 pmWe are seeking a skilled Accounting Assistant to join our team at our Mesa-based industrial company. The ideal candidate will have a minimum of 2 years of experience in accounts payable and/or accounts...