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Associate, Project Management-nw Africa

4 months ago

Bethesda, United States DAI Full time

**Job Title**: Associate, Project Management N&W Africa

**Grade**: P2

**Department**: USG Programs

**Reports to**: Project Managers

Organization and Values:
DAI is a global development company committed to shaping a more livable world. We work on the frontlines of global development by transforming ideas into action and action into impact. Our projects tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI has corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

**Function of the Position**:
This position provides support to home office management, financial, and contractual oversight to U.S. Government-funded international development projects. This position will be assigned to a Portfolio and will primarily support project management work in that Portfolio. This position works with field teams to provide operational support for one or more projects. They will be responsible for helping projects achieve quality programming and development outcomes.
- Roles and Responsibilities:_

As a project management team member, this position provides support and collaborates with colleagues as needed. They provide short-term coverage for traveling Associates. They review new policies and procedures and, where needed, identifies changes for existing policies and procedures.

This position is responsible for the following key functions:
**Project Management Support**
- Act as a liaison to the field for day-to-day problem solving and support.
- Independently trouble-shoot common problems and escalates more complex issues to the Project Manager and follows up until resolved.

**Project Coordination**
- Coordinate the administrative activities of the project including mobilizing and demobilizing staff and international consultants, maintaining project files, requesting purchases for goods and services, ensuring submission of project deliverables and close-down.
- Perform administrative tasks for several projects including mobilization, demobilization, AP adjustments, vendor invoice review, Procure to Pay requisitions, and iExpense auditing.
- Conduct routine auditing of grant and operations files to ensure compliance with USAID and DAI policies and procedures. Maintains files and ensures record retention compliance.

**Contract Management.**
- Initiate requests for approvals, coordinates submissions for contract and subcontract modifications and coordinates all other requests for contract office support.
- Draft routine contractual documents using approved templates.
- Identify and synthesize potential issues and present possible solutions to Project Manager, Contracts Administrator and project team.
- Monitor compliance with contract and regulations and escalates as needed.

**Financial Management**
- Responsible for ensuring processing and review of project financial transactions and monthly project invoices.
- Review and process invoices and audits iExpense Reports.
- Create and/or maintain project budget tool and coordinates data entry from field and home office into project contract budget.
- Support monthly financial analysis, quarterly forecasts, and ad hoc financial reporting when requested. During realignments, identifies and trouble-shoots issues.

**Business Development**
- Serves as Proposal Pricer for proposals in their portfolio or other portfolios as needed. Senior Associates (P3) and Associate Specialists (P4) are also expected to serve as country-specific information providers around client knowledge, partnering and local staffing.

Additional responsibilities as deemed necessary.
- Minimum Qualifications_- Minimum of 1 year of relevant administrative or professional experience and a college degree in a related area, such as business administration, management, accounting, or related field. Equivalent combination of education and experience will be considered.
- Strong administrative skills and meticulous attention to detail.
- Exceptional verbal and written communication.
- Advanced knowledge of MS Office, especially quantitative analysis in Excel.
- Flexibility to adjust to changes in demands, new situations, or approaches.
- Ability to take initiative, with strong analytical and organizational skills.
- Must be able to travel on assignments for DAI projects to all countries in which DAI implements projects.x]
- Must be authorized to work in the United States.
- Preferred Qualifications_
- Experience with US Government project management.
- Proficiency in a second language (French, Sp