Foundation & Development Associate

3 weeks ago

New York, United States The Archdiocese of New York Full time

**Overview/Purpose**:
The Foundation & Development Associate is primarily responsible for assisting the _Executive Director, The Alfred E. Smith Memorial Foundation and Senior Director of Development (EDAESF)_ with drafting correspondence, managing calendars, producing and distributing meeting materials, and taking meeting minutes. The Associate will also assist the _Executive Director, NY Catholic Foundation_, _and Senior Director of Development (EDNYCF)_ with donor research, scheduling, and event support. This position requires careful attention to detail and ability to communicate clearly.

**Reports to**: Executive Director, The Alfred E. Smith Memorial Foundation and Senior Director of Development (EDAESF)

**Responsibilities**:

- Support Smith Foundation Dinner by recording income and expenses on event trackers, and assisting with intake of sponsorship responses and creating pledge invoices and completing any corporate payment forms.
- Calendar meetings relating to the Smith Dinner and Foundation with supporters, Board members, prospects, consultants, vendors, and internal departments.
- Prepare materials for committee and Board meetings as directed by Executive Director.
- Take accurate notes at Board and committee meetings and produce minutes in a timely manner.
- Coordinate and update timelines for Smith Foundation e-newsletters, Board updates, Dinner, bi-annual Board meetings.
- Prepare memorandums and merge tax letters, and acknowledgements relating to the Smith Foundation.
- Review Executive Directors’ portfolios weekly to schedule new appointments including 2-4 meetings each week; as well as research and draft board member, portfolio, prospect, and leadership cultivation briefings and communications.
- Collaborate with colleagues in the marketing team and Development Office where needed.
- Update and maintain Smith Foundation grantee contact information, coordinate with Finance and Accounts Payable to ensure accurate and timely grant distributions, and organize grant and Foundation summary reports.
- Maintain highly detailed Smith Foundation Board member records, their meeting and committee participation, and terms.
- Assist with leadership supporter events, including Cornerstone Dinner, special Masses and Receptions at St. Patrick’s Cathedral, and others as developed.
- Liaise with Donor Database Center for lists, pledge reports, constituent record updates, and action items.
- Owns the Smith Foundation computer drive and leadership supporter folders in Development drives.
- Assist in the coordination of campaign activities and mailings to support functions across the Development Office as needed.
- Perform other duties and assist with special projects as needed.
- Represent the Archdiocese in a professional and positive manner.
- Prepare precise, well-written, and articulate correspondence.
- Support the Director of Donor Relations and Executive Director with high standard administrative work for excellent top donor management.

**Education, Experience, and Skills**:

- Bachelor’s degree required.
- 1-2 years of experience preferred.
- Ability to work overtime and weekends in September and October - leading into Smith Dinner, annually.
- Detail oriented.
- Excellent interpersonal and communication skills, including strong written and verbal skills, and ability to communicate in an effective and respectful manner.
- Strong organizational and time-management skills, including the ability to prioritize and manage multiple projects simultaneously with high attention to detail.
- Ability to listen and distill information to act on assigned projects.
- Ability to take on added responsibility as it is presented.
- Strong knowledge of Microsoft Office, Raiser’s Edge, Lexis Nexis.
- A deep understanding of Catholic culture.

Pay: $30.22 - $32.97 per hour

Ability to Commute:

- New York, NY 10022 (required)

Work Location: In person

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