Construction Administrative Assistant

3 weeks ago

Toms River, United States Northern Ocean Habitat for Humanity Full time

Job Summary: As a Construction/Office Administrator, you will play a crucial role in supporting both the construction projects and administrative tasks necessary for the efficient operation of our organization. You will work closely with the construction director, executive director, office staff and volunteers to ensure the successful completion of our new home builds and critical home repair program while maintaining office functions.

Construction Support:

- Collaborate with the Construction Director on home repair projects to ensure timely delivery of materials and services according to project timelines.
- Follow up on proposals and estimates from subcontractors and suppliers.
- Assist with scheduling and coordination of construction projects.
- Maintain construction project documentation, including permits, plans, and progress reports.
- Support onsite safety practices and ensure compliance with Habitat for Humanity standards.
- Communicate effectively with construction team members, volunteers, and partner families.

Office Administration:

- Support the Executive Director
- Prepare and distribute correspondence, reports, and presentations as needed.
- Assist with the preparation and distribution of meeting agendas, materials, and minutes.
- Assist with data entry, filing, and record-keeping tasks.
- Maintain office supplies inventory and reorder supplies as needed.
- Prepare correspondence, reports, and presentations as directed.
- Support fundraising and community outreach efforts as requested.

Event Support:

- Assist in planning and executing special events, such as fundraisers, groundbreakings, and dedications.

Qualifications:

- Associate or Bachelor's degree in business administration, construction management, or a related field preferred.
- Strong organizational and multitasking skills, with attention to detail.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software is a plus.
- Ability to work collaboratively in a diverse team environment.
- Passion for the mission and values of Habitat for Humanity.

**Job Types**: Full-time, Part-time

Pay: $19.00 - $22.00 per hour

Expected hours: 25 - 30 per week

**Benefits**:

- Dental insurance
- Flexible schedule
- Paid time off
- Vision insurance

Schedule:

- Day shift

Ability to Relocate:

- Toms River, NJ 08753: Relocate before starting work (required)

Work Location: In person

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