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Assistant Director of Production

3 months ago

Boston, United States Boston Lyric Opera Full time

**ASSISTANT DIRECTOR OF PRODUCTION**

DEPARTMENT: Artistic and Production

REPORTS TO: Director of Production

SUPERVISES: IATSE Crew/Production Personnel/Vendors

EMPLOYMENT STATUS: Full-time, Exempt

WORK LOCATION(S): Remote Work, BLO Office, Offsite Events, Theater, Warehouse

LOCATION: Greater Boston Area

**Summary**

The ADOP assists the Director of Production in advance planning, implementing, executing, and managing the production needs and resources for the company's programs, including, but not limited to mainstage productions, site-specific productions, digital productions, community/educational programs, and a variety of events both in person and online. ADOP helps ensure all programs are within given resources and assists in advancing the artistic goals of the company. They share ownership of the advance planning, staffing, and execution of all productions and events.

The ADOP serves as a contact for production personnel, production crew, venue management, and other event contacts as necessary. They share responsibility for the BLO warehouse, all inventory, co-productions and rental productions. They will manage production personnel/crew/vendors, maintaining on-site visibility in all production spaces listed in “work locations”, but most importantly the theatre/venue.

**Areas of Responsibility**

**_ I.Production_**_ Administration, Planning & Execution_**
- Assist in ensuring all production departments have the resources they require to execute the season.
- Assist in developing and executing staffing plans for production/project execution.
- Research and coordinate equipment and services related to physical production materials and labor, including but not limited to construction, acquisition, trucking and logistics purchase, rental and transportation of all sets, costumes, wig/makeup, props, lighting, sound and video equipment, and production and technical equipment for all programs.
- In coordination with DOP, oversee vendor and construction shop relationships and work.
- In coordination with DOP, develop and maintain production and technical schedule.
- Attend design meetings, production meetings, and BLO staff meetings; coordinate and lead meetings as needed.
- Liaise with stage management in advance of the production period and throughout the rehearsal and performances.
- Procure and utilize working CAD drawings of performance venue.
- Work closely across the Artistic & Production Department to prepare and execute all technical and production needs related to artistic personnel and orchestra
- Prepare/manage/distribute all touring, co-production, and rental technical and production documentation.
- Assist in feasibility analysis of design plans for potential productions.
- Assist in procurement of production permitting and certification needs for all programs.
- Participate in assessment and procurement of viable performance/programming venues.
- Project manage digital projects; coordinate recording, filming, editing, mastering, etc. to deliver assets by agreed upon deadlines.

**II. **_Team Management_**
- Manage and supervise a series of direct and indirect reports, including union and non-union personnel at multiple locations, in the areas of stage management, props, stagehands, construction labor, electrics, audio, video, costumes, wardrobe, wigs/makeup, etc.
- Ensure safety and injury reporting protocols are adhered and reporting is executed within 24 hours of incident or situation.
- Assist in determination of labor call times and personnel requirements for various work calls/locations
- Place all Union work calls with IATSE call stewards and fulfill non-Union staffing needs.
- Obtain employment forms and timesheets as needed, distributing to appropriate internal colleagues.
- Review production/technical payrolls per the schedule laid out by the Art/Prod Payroll/Account Associate.

**_III. _**_Cost Management & Budget Assistance_**
- Assist in development and adherence of seasonal production budgets.
- Assist in management of individual production budgets, expenses, and timelines.
- Assist in development and maintenance of union and non-union labor projections.
- Obtain competitive costings for all production elements of expenditure.
- Regularly communicate all forecast-related information to payroll/finance.
- Reconcile all settlement statements, credit card statements, and invoices.

**IV. **_Operations Management_**
- Lead the team in solving unforeseen circumstances during the production process.
- Provide onsite visibility along with DOP at rehearsals, performances, and events as a BLO representative. Including, but not limited to the onsite supervision or assisted supervision with DOP for Prep, Load-in/Load-Out, Focus, Tech, and Performances/Events
- Supervise all warehouse activity; maintain accurate and detailed inventory; manage preventative and responsive maintenance on stock as needed.
- Prepare/maintain internal production records and archival media, document oper