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Executive Administrative Assistant

1 month ago

Norwood, United States Hilltop Bio Full time

Hilltop Bio was founded in 2018 to manufacture and distribute therapies that help injured animals repair damaged tissues and assist in restoring them to their full athletic potential and long-term health. Hilltop Bio focuses on science and the health and welfare of all animals.

The Opportunity:
Hilltop Bio is seeking a motivated and adaptable individual to join our leading organization as a Marketing Specialist/Administrative Support person. This person will be a strategic thinker who can multitask and simultaneously triage various priorities and projects. Time management, prioritization, flexibility, and sound judgment are highly important skills to maintain in this role. This role is essential to our organization, and will work alongside our Leadership Team in our innovative and rapidly growing company.

As Administrative Support for the Sales and Marketing Team, you will:

- Voice of the organization as the main person to answer the phones and greet customers
- Partners with the Leadership Team and other internal and external stakeholders for the overall execution of various types of events; including webinars, in-person continuing education events, horse shows, and conferences.
- Manages timelines, budgets, event plans, logistics, materials, shipping, etc for all events.
- Manages speakers, sponsorships, continuing education credits, and other logistics for various events.
- Help with various administrative and office duties as needed, including answering the phone, creating mailers, organizing the office, recording meeting minutes, and assigning tasks after meetings
- Using brand guidelines and templates, designing social media graphics, ads, event flyers, pop-up banners, and other marketing-related materials
- Utilizes HubSpot’s reporting tools to provide regular insights and reports on KPIs and marketing effectiveness.
- Administrative support for the Leadership and Sales teams, including calendar management, travel arrangements, order processing, and other administrative tasks.

We’re looking for you to bring:

- Understanding and experience with logistics for conferences and other events
- Understanding and experience with Microsoft Office and Google Drive
- Intrinsic entrepreneurial drive with the ability to create order from chaos
- You will be a person ready to roll up their sleeves and directly solve challenges independently
- Ability to multitask and prioritize in a rapidly changing environment in the face of many competing priorities demonstrated in previous roles
- Trustworthiness to handle confidential information with a high degree of integrity
- Superb written and oral communication skills, ability to influence and support others, maintain dependability and accountability
- Ability to manage data, a high level of proficiency in excel and related project management/g-suite tools

Helpful experience and skills:

- Google Drive and Microsoft Office experience required
- Extremely flexible team player
- Start-up experience
- HubSpot or other CRM experience
- Previous experience with executive assisting and communication a major plus
- Animal lover and knowledge of veterinary practices

You Identify with Hilltop Bio’s Core Values
- Team Oriented
- you actively seek to help your team succeed and jump in when needed
- Efficient - you enjoy meeting and exceeding your tasks quickly and efficiently
- Avid Learner - you are thoughtful & inquisitive; you question the status quo and find solutions to questions that haven’t been asked
- Humble and Daring - No task is too big or too small
- Kind and Inclusive - You treat others as you wish to be treated with support, encouragement, and positivity

This is a full-time, in-person position. At this time, you cannot work from home. The position is located in Norwood, MA.

Benefits and perks:

- Comprehensive benefits packages
- Flexibility in hours
- Friendly work environment alongside several other healthcare start-ups
- Hilltop Bioscience is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. _

Pay: $55,000.00 - $80,000.00 per year

**Benefits**:

- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- No nights
- No weekends

**Experience**:

- Customer service: 1 year (preferred)
- Event planning: 1 year (preferred)

Ability to Commute:

- Norwood, MA 02062 (required)

Ability to Relocate:

- Norwood, MA 02062: Relocate before starting work (required)

Work Location: In person

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