Administrative Assistant

3 weeks ago

Berlin, United States Service Experts Full time

**Position Title**:Administrative Support

**Location Address**: 215 B Old Egg Harbor Rd, West Berlin, NJ 08091

**Schedule**: M-F (8am-2pm)

**Join the team of experts and realize your true potential**

**Why You Should Join the Service Experts Team?**
Our team consists of the very best; we believe in doing what is right for our customers and our employees. We provide our employees with the training, support and an opportunity for unlimited professional growth.** Join us and become an EXPERT**

**Position Summary**:
Provides general administrative and clerical support to the location following standardized processes and procedures. Utilizes various computerized systems and software to perform tasks. Variation in tasks is contingent on the size and staffing level of the location. Work is performed under general supervision with latitude for limited decision making.

**Key Responsibilities**:

- Answers telephone and assists call or routes call to appropriate person. Sorts and opens mails, orders office supplies, and maintains files.
- Disburses cash from Petty Cash Fund, collects receipts and other required documentation for use of petty cash, reconciles cash expenditures to balance fund monthly, and submits required documentation to Accounts Payable for replenishment of fund.
- As requested or from approved list, enters required information into designated system in order to create Purchase Orders. Obtains management approval of purchase order and routes/retains purchasing documentation in accordance with standardized procedures.
- Maintains spreadsheet record of usage of consigned inventory; creates purchase orders in designated system as inventory is used; reconciles available consigned inventory to usage spreadsheet, and reconciles invoices to purchase orders for consigned inventory.
- Processes extended warranty claims in accordance with established procedures and processes to include reviewing individual product warranty information in order to complete appropriate vendor’s warranty documents. Completes Returned Goods Authorization forms and log and tracks payments/credits from vendor.
- Reviews timesheets for completeness, correctness, and required approvals prior to faxing to appropriate corporate personnel for entry into time-keeping system. Calculates piece rate payments due in accordance with piece-rate program and gathers data relating to spiffs payments due in order to complete spreadsheet for routing for entry by corporate personnel.
- Responsible for timely and accurate completion of billing activities and related reports. Ensures that all billing inquiries are researched and resolved quickly using approved training techniques.
- Responsible for timely and accurate completion of accounts receivable activities including, but not limited to, printing invoices and mailing to customers, calling on accounts with balance owed, collecting cash/check/credit card payments and deposits made timely, and related reports.
- Responsible for membership activities including filing agreements, calling on customers to schedule visits, generating monthly reports, and handling the Ad Builder website.
- Responsible for timely closing of center tickets and job ensuring accuracy of all information.
- Generates various systems reports in order to document updated status of activities and complete required fiscal close forms for month, quarter, and year-end close. May be required to calculate estimated values for wages due, pending invoices, or other items.
- Follows SOX procedures to ensure all required files and documents are in place and correct.
- Represents the company professionally, honestly, and ethically in all business matters and activities.
- Performs similar/other duties as needed or assigned.
- Regular, reliable attendance.

***

**Qualifications**:

- High school diploma or equivalent with one year of experience in general clerical or accounting clerk
- Knowledge of generally accepted administrative practices and procedures
- Ability to learn and follow company process and procedures, including the fundamentals of human resource related record keeping and record retention
- Ability to maintain confidentiality of human resource and other sensitive data
- Ability to work well under pressure
- Ability to meet deadlines consistently with high levels of attention to detail
- Capable of dealing with stressful situations and unhappy customers
- Ability to learn and follow company process and procedures
- Ability to multitask in a busy work environment and to organize and manage multiple priorities
- Excellent customer-service, verbal and written communication, and interpersonal skills
- Experience or training the use of computers and related systems in an administrative office environment
- Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns
- Ability to communicate with co-workers and customers in a pleasant, business-like, and customer focu

  • Assistant Hospital Administrator

    6 days ago

    New Berlin, United States Froedtert & Medical College of Wisconsin Full time

    Upholds the values and mission of the health system Assists the Hospital Administrator with nursing services 24 hours a day, seven (7) days a week at assigned facilities. Ensures compliance with all policies and procedures regarding department operat Hospital, Administrator, Assistant, Patient Care, Health, Medical, Healthcare

  • Sitefinity Content Administrator

    6 days ago

    Berlin, United States Perfict Global, Inc. Full time

    About Us:Perfict Global is a leading IT consulting services provider focused on providing innovative and successful business workforce solutions to Fortune 500 companies. Our trained and experienced professionals constantly strive to bring together the best technologies available to manage client's complex business and technology, participate in...

  • Contract Administrator

    6 days ago

    New Berlin, United States Pieper Electric Full time

    Contract Administrator Accurately organize, file and retrieve company documents, managing the administrative and clerical processing for Master Subcontract Agreements, AIA Subcontracts and Bonds. Coordinate with project manager, supervisor and others in leadership team to ensure that contracts are signed and processed within deadlines. Essential Duties and...

  • Assistant Manager

    6 days ago

    Berlin, United States Dunkin' Full time

    **Job Summary**: Assistant Managers establish a standard of excellence and continuously help to develop the team towards success. Typical schedule is 5, 8-10-hour days, including some weekends & holidays. **Your Impact** America Runs on Dunkin'. It’s the leading baked goods & coffee chain world-wide, with a people-first driven mission. As an Assistant...

  • Behavioral Health Office Assistant

    2 weeks ago

    Berlin, United States Paragon Behavioral Health LLC Full time

    Job DescriptionJob DescriptionBehavioral Health Medical Office AssistantThe Behavioral Health Medical Office Assistant is an empathic individual with competent observational, critical thinking, communication, and problem-solving skills who strives to meet patient needs and contribute to a positive patient care experience and work environment. Provides...

  • Production Control Administrator

    2 weeks ago

    Berlin, Connecticut, United States TIGHITCO, Inc. Full time

    Overview: TIGHITCO, Inc. is an industry leader in the design, fabrication, and assembly of engineered components for aerospace and industrial applications. TIGHITCO is comprised of three divisions – Complex Composite Structures, Insulation Products, and Overhaul Support Services, supported by five facilities located throughout North America. We have ISO...

  • Rehab Tech/Admin Asst

    13 hours ago

    Berlin, United States Central Vermont Medical Center Full time

    Building Name: CVMC - Aquatic Center Location Address: 244 Granger Road, Berlin Vermont Regular Department: CVMC - Rehab Administration Full Time Standard Hours: 40 Biweekly Scheduled Hours: 80 Shift: Day Primary Shift: 8:00 AM - 4:30 PM Weekend Needs: None Salary Range: Min $17.69 Mid $22.11 Max $26.53 Recruiter: Aaron Ducatte POSITION...

  • Life Enrichment Services Assistant

    6 days ago

    New Berlin, United States Regency Senior Communities Full time

    Job DescriptionJob DescriptionThe Lifestyle Services Assistant will play a vital role in assisting the Campus Administrator and Life Enrichment Coordinator in implementing recreational programs aimed at enhancing the physical, mental, and social well-being of residents. This position will involve organizing and facilitating a variety of activities, events,...

  • Resident Assistant

    2 weeks ago

    New Berlin, United States Illuminus Full time

    Job DescriptionJob DescriptionDescription:Resident Assistant position open at LindenGrove New Berlin CBRF. Noc Shift (10pm-6am)Pay Range: $15.72-$17.48CBRF Training is available! LindenGrove New Berlin About Us13755 W. Fieldpointe Drive, New Berlin WI 53151LindenGrove New Berlin, an Illuminus Community, offers assisted living, memory support, and short-term...

  • Front Office Agent

    3 days ago

    Berlin, United States EOS Hospitality Full time

    OVERVIEW Front Desk Agents handle the routine office work and administrative responsibilities of the resort, working closely with the Front Office Supervisor and other team members. JOB DUTIES * Greet and welcome guests on the property, sort through and send resort comments, suggestions, and complaints to the Resort Manager. * Check guests in and out for...

  • Human Resources Director

    2 weeks ago

    Berlin, United States Meadowview Full time

    Performs a variety of tasks related to the personnel function for approximately 150 employees on a routine basis. This will be achieved through the development of a strategic recruiting plan, employing traditional sourcing strategies and resources, and social networking tools, as well as developing new, creative recruiting ideas. The Director of...

  • Human Resources Director

    2 weeks ago

    Berlin, United States CareerBuilder Full time

    Meadow View Nursing Center - Performs a variety of tasks related to the personnel function for approximately 150 employees on a routine basis. This will be achieved through the development of a strategic recruiting plan, employing traditional sourcing strategies and resources, and social networking tools, as well as developing new, creative recruiting ideas....

  • Scheduling Coordinator

    23 hours ago

    Berlin, United States Raise Full time

    The ideal candidate for this position will help us identify new investment opportunities and monitor our existing portfolio companies. To assist with these efforts, you will conduct financial analyses, develop financial models, and conduct industry and market research. ResponsibilitiesCoordination that is scheduling ESE testing Coordination, creating...

  • Scheduling Coordinator

    11 hours ago

    Berlin, United States Raise Full time

    The ideal candidate for this position will help us identify new investment opportunities and monitor our existing portfolio companies. To assist with these efforts, you will conduct financial analyses, develop financial models, and conduct industry and market research. ResponsibilitiesCoordination that is scheduling ESE testing Coordination, creating...

  • Manager, Laboratory

    2 weeks ago

    Berlin, United States ECHN Full time

    POSITION SUMMARY: Under the general direction of the Director, provides effective overall management of all ECHN Laboratory sections including Manchester and Rockville Hospitals and Outpatient Draw Stations. Duties include, but are not limited to employee relations, capital and technical management, quality management, and compliance with regulatory bodies...

  • General Dermatologist opportunity in Berlin, MD

    1 hour ago

    Berlin, United States Anne Arundel Dermatology P.A. Full time

    At Anne Arundel Dermatology we give exceptional care - to our patients and to each other. Patient First | Caring | Accountability | Trust | One Team | Growth Anne Arundel Dermatology, P.A., is a large Dermatology group practice with a network in 7 states.  We have been serving patients for over 40 years and are currently seeking a BC/BE Dermatologist to...

  • Associate Analyst

    2 weeks ago

    Berlin, United States Rose International Full time

    Date Posted: 04/01/2024 Hiring Organization: Rose International Position Number: 461500 Job Title: Associate Analyst Job Location: Berlin, CT, USA, 06037 Work Model: Onsite Employment Type: Temporary Estimated Duration (In months): 12 Min Hourly Rate ($): 25.00 Max Hourly Rate ($): 30.00 Must Have Skills/Attributes: Administrative,...

  • 3rd Shift Maintenance Supervisor

    2 weeks ago

    Berlin, United States Palmer Group Full time

    Job DescriptionJob DescriptionPalmer Group is partnering with our client in their search for a 3rd Shift Maintenance Supervisor. This individual will lead and supervise people and maintenance activities to achieve production goals that are safe, timely, and high-quality. If your experience and goals align with the lists below, apply today to be...

  • Direct Care Staff

    16 hours ago

    Berlin, United States CCARC, Inc. Full time

    Scheduled Hours: Every weekday 6am-9am/Part-Time: 15 hour/weekPay Rate: $18.46/weekBenefits: Life Insurance/401 (k) 401 (k) Employer Match Primary Purpose: To provide direct care in a residential setting to participants with special needs to enable their highest quality of life in terms of their physical, emotional and mental health while adhering to CCARC...

  • 3rd Shift Maintenance Supervisor

    6 days ago

    Berlin, United States Palmer Group Full time

    Job DescriptionJob DescriptionPalmer Group is partnering with our client in their search for a 3rd Shift Maintenance Supervisor. This individual will lead and supervise people and maintenance activities to achieve production goals that are safe, timely, and high-quality. If your experience and goals align with the lists below, apply today to be...