Assistant Property Manager

2 weeks ago

Emeryville, United States Oxford Properties Group Full time

**Benefits**:
We offer competitive benefits starting from day 1
- _**20 paid vacation days**_
- _**13 Holidays**_
- _**401k (and matching)**_
- _**Great health insurance**_
- _**Dental Insurance**_
- _**Flexible Spending Account**_

Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are looking for a highly motivated **Assistant Property Manager (APM**) to join our team in Emeryville CA. Reporting to the Property Manager, this role provides key support to the property management team in the day-to-day operations, providing outstanding service to tenants and customers.

As a member of this team, you will be responsible for:

- Tenant Relationship Management_
- Establish ongoing relationships to understand tenant needs, concerns and contribute to resolutions
- Ensure prompt and courteous attention to tenant requests
- Oversee scheduling of tenant events and meetings
- Maintain vacant suites to Oxford’s standard and assist the leasing team as required
- Operations_
- Provide day to day operations management of the property.
- Ensure quality of operating services, both internal (i.e. engineering) and third party (i.e. security, janitorial).
- Perform regular property inspections at various times/days
- Manage building vendors including but not limited to cleaning, security, elevator and pest control and attend monthly/weekly meetings with vendors
- Oversee work order management process, monitor work order trends and communication with team to develop action plans as needed
- Assist in the solicitation of bids from vendors and the awarding of contracts for work performed in the building. Maintain a working knowledge of all vendor contacts and ensure compliance with all financial and insurance terms as per Oxford service contracts
- Support Leasing as directed by PM. Interpret leases and ensure requirements are adhered to
- Assure life safety programs are in place and meet all company guidelines and legal requirements for tenants and employees
- Financial_
- Assist with creation of property budgets
- Review monthly and YTD GL and complete monthly accruals
- Review and complete monthly variance reports and assist with quarterly forecasts
- Assist PM with Operating Expense and Real Estate Tax prebills and final billings
- Manage work order and utility billings, and manage rent statements

To succeed in this role, you:

- 3-5 years’ experience in Property Management Required
- Experience in a retail environment and enrollment in RPA/CSM is an asset
- Strong computer skills and knowledge of MS Office required, basic knowledge of JDE preferred
- Demonstrates analytical decision-making and customer service skills
- Strong interpersonal skills are required to build relationships with tenant
- For California, the annualized base salary range for employees who can or will physically perform this role in California, either in whole or in part, or will otherwise report to a supervisor, office or other worksite in California is expected to be between $70,000 and $100,000._
- You may also be eligible to receive an annual Incentive Award which includes Short-term Incentive and Long-Term Incentive, benefits, pension - details on these elements of compensation are included within OMERS & Oxford offer letters._

Pay: $70,000.00 - $100,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Experience level:

- 3 years

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Property management: 3 years (required)

Ability to Relocate:

- Emeryville, CA 94608: Relocate before starting work (required)

Work Location: In person

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