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Crew Records Administrator

4 months ago

Hollywood, United States Silver Airways, LLC Full time

Silver Airways is dedicated to maintaining the highest standards of safety, compliance, and efficiency. We are seeking a meticulous and proactive Crew Records Administrator to join our dynamic team. This role is pivotal in ensuring our crewmember records are accurate, up-to-date, and compliant with FAA regulations and company policies._

Key Responsibilities:

- Maintain comprehensive and accurate crewmember records; verify paperwork and enter records into the Navblue HR system.
- Conduct quarterly audits in compliance with OM-4 Vol.I and perform random audits weekly.
- Lead the transition to a fully digital records program; manage fillable PDFs of training paperwork and scan remaining paper files.
- Coordinate with Training Scheduling to produce a monthly training report showing all crewmembers due for recurrent training within a 90-day period.
- Manage the PRIA Program and related functions and communications related to Training Records (excluding HR / Drugs and Alcohol functions).
- Manage the Pilot Records Database (PRD) in accordance with FAA guidelines.
- Coordinate base months for training and arrange rebasing to align with off-season periods.
- Coordinate with Crew Scheduling regarding the qualification and status of crewmembers on the line and in training, including information on High Minimums, Green Pilots, and Consolidation of Knowledge and Skills.
- Implement and coordinate any new or revised record-keeping systems and related functions.
- Prepare (digital) training folders in advance for crew members.
- Manage notifications for crewmembers with expiring documents, such as Medicals, Temporary ATPs, and Passports.
- Perform other duties as assigned by the Manager of Crew Resources.

Qualifications:

- High attention to detail and strong organizational skills.
- Familiarity with FAA regulations and company policies related to crew records.
- Proficiency in using HR software, specifically Navblue, and managing digital records.
- Strong communication and coordination skills.
- Ability to handle sensitive information with confidentiality and discretion.
- Prior experience in aviation record-keeping or a similar role is preferred.
- Competitive salary and benefits package, _including travel privileges with our airline and more_- Silver Airways is an Equal Employment Opportunity employer._

All aspects of employment are governed based on merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other category protected by federal, state, or local law.