![United Activities Unlimited, Inc.](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
5 days ago
**Administrative Assistant**
**STATEN ISLAND, NY - PART TIME**
Schedule: 15-20 hours average per week
**Job Type**: Part-time
Department: Fatherhood
Pay Type/ FLSA Status: Hourly/Non-Exempt
Reports to: Program Supervisor, Senior Case Manager and Director of Operations
Pay Range: $16.50 to $18 per hour *based on city, state and/or federal contractual obligations and budgetary allowances
**ABOUT UNITED ACTIVITIES UNLIMITED**:
Staten Island, NY; United Activities Unlimited, Inc. (UAU) is a community-based agency that provides a wide range of services that is inclusive from job placement, youth development programs and community outreach services to inspire, transform, and empower individuals of all ages. UAU is responsive to the needs of diverse populations and implements programs that support positive outcomes for individuals and communities. The comprehensive nature of UAU's programming options and the emphasis on holistic services for individuals and families make UAU an outstanding resource and a pillar of support for communities. UAU is dedicated to the engagement, education, and empowerment of individuals and strives to transform individuals and communities to create a better future. EOE
***:
PRIMARY JOB RESPONSIBILITIES (include but are not limited to):
- Perform duties related to Fatherhood participants or cases including data entry, attendance, spreadsheet maintenance, and file maintenance
- Prepare reports, trackers, correspondence, and other documents, using word processing, digital spreadsheets, online databases, and presentation software
- Conduct community and participant outreach; aid in the collection of participant documentation and programmatic paperwork required by DYCD for enrollment process through the virtual document uploading platform.
- Provide support with the development and growth of relationships with local, community groups, programs, and agencies.
- Assist with database management and maintenance as directed by the Outreach Specialist, Case Managers and/ or the Senior Case Manager, as applicable and deemed necessary by requirements set forth by DYCD.
- Assist with recording and managing outreach efforts and attendance for activities, in a effective, constructive and organized manner.
- Provide assistance with the maintenance of accurate outreach notes and other records in accordance with UAU and DYCD protocols and policies and procedures.
- Attend and participate in internal and external training sessions and team meetings, trainings, and professional development opportunities as applicable and as directed.
- Attend events at a variety of locations, based on program needs and as directed by the Senior Case Manager.
- Aid with any other departmental duties and projects as needed
JOB QUALIFICATIONS
- High school diploma or GED required
- Ability to engage, motivate, and guide individuals with assistance as needed
- Demonstrates flexibility and a fluency for adapting to meet the needs of programming
- Excellent verbal and written communication skills
- Strong organizational, problem solving, and time management skills
- Demonstrates ability to conduct and complete work independently, including meeting deadlines, while contributing to a collaborative team effort
- Willing and able to take initiative and allow for a flexible work schedule; including some nights and occasional weekends
- Demonstrates understanding and value of individuals’ different capacities, cultures, and abilities
- Demonstrates operational knowledge and proficiency of remote work/remote learning technology, including Zoom, Microsoft Office, and Google Suite
- Respect for diverse racial, socio-economic, ethnic, academic, religious, and cultural backgrounds and identities
- Ability to work both virtually, and in person for community outreach and administrative tasks
PHYSICAL REQUIREMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is occasionally required to stand; sit or walk. Specific vision and hearing abilities are required by this job as outlined below.
- Incumbent will be scheduled based on operational need.
- Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.
- Position is in a well-lighted office environment.
- Involves sitting approximately 80% percent of the day, walking or standing the remainder.
- Must be able to remain in a stationary position for at least 70% of the time. May include at times traveling locally. Reimbursed provided, as per UAU policy.
- May include working prolonged periods of time sitting at a desk and working on a computer.
- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in t
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