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Property Administrative Assistant

3 months ago

Costa Mesa, United States L&M Coastal Property Management, Inc. Full time

L&M Property Management is a dynamic and growing property management company committed to delivering exceptional service to our clients and tenants. We take pride in maintaining high standards for our properties and ensuring a positive experience for all residents.

**Responsibilities**:

- Coordinate property maintenance and repairs, including obtaining bids and managing vendor relationships.

**Your typical day**:

- Contribute to the daily operations of the business, ensuring timely resolution of all property-related issues.
- Manage Accounts Payable responsibilities, including the processing of payments for outstanding invoices and property-related bills.
- Compose and draft outgoing memorandums and notices for tenants.
- Coordinate annual inspections and schedule inspection dates & times with tenants.
- Monitor and identify lease and rental violations, and prepare notices to remedy, delivering them to tenants as necessary.
- Coordinate property maintenance and repairs, including obtaining bids and managing vendor relationships.
- Accurately update work orders and prepare them for invoicing.
- Perform bank deposits on a daily, weekly, and monthly basis.
- Assist with any additional duties assigned by management.

Qualifications:

- 1 year of experience in administrative assistance or customer service.
- Desire to learn more about the property management and real estate industry.
- Proficient in administrative tasks such as record keeping, data entry, and report generation.
- Exceptional organizational and time management skills.
- A natural ability to build positive relationships and communicate effectively with tenants, owners, and vendors.
- Experience and confidence using Google Workspace (Google Drive, Documents, Sheets, Gmail) and MS Office.
- Happy taking ownership of problems and finding ways to solve them.
- Tech-savvy with willingness to learn new software and systems quickly.

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other duties as assigned by their supervisor.

Pay: $19.00 - $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person