Administrative Assistant

1 month ago

Northfield, United States The United Synagogue of Conservative Judaism Full time

**Position Summary**:
The **Administrative Assistant** is a key member of the USY team and provides general administrative assistance to support efficient USY Department operations. This includes professional and accurate deliverables; thorough and on-deadline completion of project tasks; and a high-level customer service approach to service delivery. The Administrative Assistant has a meticulous eye for detail, is proactive and is a professional representation of the Department to both internal and external stakeholders.

**Responsibilities**:

- Support the USY Department and team members by assisting and completing a wide range of administrative tasks and services.
- Play an oversight role of the USY registration system Regpack platform.
- Update recruiting lists.
- Provide back-end support for online programs.
- Schedule meetings; prepare agendas; and complete and distribute follow-up meeting notes.
- Manage and submit all department monthly credit card reconciliations (including organizing invoices and other receipts) to Finance according to deadline requirements.
- Submit check requests to Finance for processing.
- Assist with website management.
- Draft professional and accurate documents; and assist team members in proofreading and editing documents.
- Connect with camps, JCC's and Jewish day/high schools to advertise events nationwide.
- Assist with the preparation of conventions and other events; gather information including submitting RFPs; and contact caterers, speakers and others as needed.
- Complete research as requested and provide summaries for reports and presentations.
- Ensure that deadlines related to conventions and events are met.
- Frame a positive and supportive work environment with USCJ’s shared staff values of: collaboration, dedication to the mission, generosity of spirit, innovation and adaptability, integrity, solution-oriented and striving for excellence; accountable for “living the values” in daily work relationships and work product/outcomes.

*This list is not exhaustive. May take on additional responsibilities as needed and/or assigned by Manager.

**Requirements**:

- 2+ years similar work experience
- Must demonstrate excellent communication skills (verbal, written and interpersonal), time management, customer service, problem solving, attention to detail with a high level of accuracy, follow-up, organizational and prioritization skills
- Must be able to take direction and work effectively with multiple team members, differing administrative needs and varying deadlines
- Must be able to anticipate needs and effectively manage stakeholder expectations
- Utilizes a proactive approach to problem-solving and continuous process improvement; seeks out work rather than waiting to be told what needs to be done
- Accurate record keeping; adheres to internal policy and process requirements
- Proficient in Microsoft Office Suite and Google Workspace; strong technology skills including video communication platforms; and experience with CRMs preferred
- Familiarity with Regpacks and Constant Contact preferred but not required; ability to learn online systems quickly
- Experience in event coordination preferred

**Location**:
Hybrid; in-office Tuesday and Thursday

**Schedule**:
Monday through Friday; may require occasional attendance at evening meetings

**Travel**:
Minimal travel is required for this position

**Salary Range**:
$45,000 - $50,000

**Benefits**:
Full-time Employees are offered a range of benefits including options for healthcare, Flex Spending (FSA)/Dependent Care Account, 403b Retirement Plan and Company-provided life and AD&D insurance, as well as various voluntary insurance options. Employees are eligible for generous paid time-off including vacation, sick leave, and Federal and Jewish holidays, as well as Friday Shabbat early closings.

**USY enables Jewish teens to create meaningful Jewish experiences**. For 73 years, USY has equipped young Jews with the skills, values and confidence essential to become strong leaders in their religious and secular communities.

**USY offers Jewish experiences** **that support and connect youth** as they navigate the joys and challenges of growing up. Through Jewish education and shared experiences, youth discover their passions, realize their potential and find their place in a lifelong supportive community.

**USY ensures safe spaces for teen participants to broaden their horizons** by exploring, sharing, listening, challenging, empathizing, supporting and thriving in order to pave the way for the next generation of Jewish youth.

**USY empowers teens** to build relationships that elevate, leadership skills that make an impact and a sense of belonging to the Jewish People and Israel, along with a commitment to inspired Jewish living through meaningful and fun experiences rooted in Conservative Judaism’s approach to experiential learning, spiritual expression and social responsibility.

Through year-round programming, i

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