Document Control Manager

2 weeks ago

New York, United States Bechtel Full time

**Requisition ID: 276097**
- ** Relocation Authorized: None**:

- ** Telework Type: Full-Time Office/Project**:

- ** Work Location: New York, NY**:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our commitments - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Position Summary**

Under the direction of the Project Director/Manager, the Project Document Manager will establish, plan, control, and direct the full scope of document/records management program activities for the project.

**Note: Any offer of employment is contingent upon Bechtel being awarded the project.**

**Responsibilities**
- Maintain the Enterprise Content Management System (ECMS) database and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
- It may be required to manage multiple content management systems.
- Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
- Establish a strategy for the execution of tasks outlined in the contract or scope book.
- Supervise the document/records management team.
- Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
- Development of and implementation of the records retention and turnover plans.
- Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.).
- Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
- Support quality assurance audits, internal technical reviews, client reviews, and external audits.
- Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks.
- Ensure supplier and customer documentation is processed within established schedule standards.
- Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
- Keep abreast of department technologies, techniques, and services that become available.
- Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
- Ensure training and training records for project administrative personnel are current.
- Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
- Conduct presentations regarding project administration status and work process requirements, both internally and externally.
- Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS.
- May develop and monitor project budgets for document management, prepare trend and scope changes as needed, including staffing forecasts.
- Coordinate project close-out activities inclusive of all functional groups represented on project.
- Work in an integrated team (Client, partners, suppliers, and Bechtel).

**Qualifications and Skills**

**Basic Qualifications**
- ** Level One**: Must have 10 to 14 years of experience managing a document management team and responsible to managing a content management system.
- ** Level Two**:Must have 15 plus years of experience managing a document management team and responsible to managing a content management system.
- Must have at least 5 years of recent experience managing and training a document control team.

**Minimum Qualifications**
- 15 or more years’ experience managing a document control program.
- 7 or more years’ experience managing a document management team.
- Prior Bechtel experience.
- 4+ years’ advanced use of Aconex (Org Admin level preferred).
- Experience using PowerBI and d

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