Document Coordinator

3 weeks ago

New York, United States Planet Pharma Full time

Summary: Provides support to the process for creating, reviewing, approving, distributing, controlling and maintaining documentation to ensure effective and efficient application of GMP.

Documentation within this process includes, but is not limited to, manufacturing and packaging, laboratory, and general operations.

Understands the basic principles and concepts of the documentation lifecycle and associated electronic systems. Performs departmental tasks under supervision.


Essential Duties and Responsibilities can include, but are not limited to, the following:


DOCUMENT STRUCTURE

  • Understands the concept of document hierarchies and applies when executing document review.
  • Performs document review against standard formats and requirements
  • Understands the approval process and provides guidance to customers
  • Ensures appropriate cross-referencing, links, and other required meta-data for documents

DOCUMENT & WORKFLOW MANAGEMENT

  • Perform intake review of documents for completeness and accuracy while maintaining document workflow.
  • Coordinate review and revision of controlled documents.
  • Owns single to a few pre-fixes or process across multiple areas within a site
  • Executes activities associated with creation, retiring and unretiring, and periodic review of documents
  • Processes document requests including intake, coordination, editing, review, and release
  • Ensures collaborative review is completed prior to workflow activation
  • Maintains document integrity as per procedure
  • Performs basic troubleshooting of workflows

RECORDS ISSUANCE

  • Executes the different steps associated with the lifecycle of a record (including but not limited to, Master Batch Records, Batch Sheets, Protocol Performance Copies, Labels, Logbooks, Keys): issuance, tracking, and reconciliation.
  • Performs verification of records ensuring all required information is present, accurate, and compliant against procedures prior to issuing to receiving area
  • Maintains an accurate and comprehensive inventory of issued documentation

PROCESS PERFORMANCE

  • Collects and compiles data to support metric analysis required for understanding of system or process performance, or investigation activities
  • Generates reports and interprets data on a pre-defined basis needed to support process understanding, customer information requests, and visibility of organization activities
  • Creates basis visual management information from data for different department activities
  • Runs standing metrics reports for Quality Operations Systems Metrics meeting, Right to Operate meeting, and other performance review meetings

TECHNICAL SYSTEMS

  • Maintains a basic understanding of the Electronic Document Management System EDMS for processing workflows, running reports, and performing basic information searches.
  • Accesses and reviews QlikSense tools, file tracking P Databases, The Document Activation Management tool, SharePoint sites, and Servers to support execution of tasks
  • Maintain departmental databases.

INSPECTION SUPPORT

  • Participates in inspection and audits by supporting the associated logistics
  • Supplies requested information to Doc Control inspection team

COMPLIANCE SUPPORT

  • Participates in investigations

GENERAL

  • Identify areas for continuous improvement for processes based on experience and customer feedback.
  • Participate in departmental project teams.

Years of Experience: 1


***Compensation within this range will be commensurate with level of experience***

  • Clinical Documentation Coordinator

    2 weeks ago

    Roslyn, New York, United States Catholic Health Full time

    Overview: Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island. At Catholic Health, our primary focus is the way we treat and serve our communities....

  • Global Document Services Coordinator

    3 weeks ago

    New York County, New York, United States Latham & Watkins LLP Full time

    About Latham & Watkins: Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect,...

  • Global Document Services Coordinator

    3 weeks ago

    New York County, New York, United States Latham & Watkins LLP Full time

    About Latham & Watkins: Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect,...

  • Documentation Specialist

    3 weeks ago

    New York, United States Tower Fund Capital Full time

    Job DescriptionJob DescriptionDocument coordinator for merchant cash advance company 

  • Document Processing Supervisor

    5 days ago

    New York, United States Ropes & Gray LLP Full time

    About Ropes & Gray: The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized...

  • Clinical Document Lead

    2 weeks ago

    New York, United States TransPerfect Full time

    TransPerfect Is More Than Just a Job… Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards. Summary: This is a senior-level role reporting directly to the Clinical Document Team Manager (CDTM). The...

  • Document Control Specialist

    1 week ago

    New York, United States The Staffing Resource Group Inc Full time

    Technical Procedure WriterSalary: $40-$60/hr Location: NYC, NY (Hybrid) Industry: DoD/Engineering Shift: Part-Time- Approximately 20 hours per week to start Requirements: BS Degree required. Mechanical Engineering degree required. 5+ years of fossil fuel startup and operations experience required. Must be a US Citizen or Perm Resident Overview: ...

  • Document Control Specialist

    2 days ago

    New York, United States The Staffing Resource Group Inc Full time

    Technical Procedure WriterSalary: $40-$60/hr Location: NYC, NY (Hybrid) Industry: DoD/Engineering Shift: Part-Time- Approximately 20 hours per week to start Requirements: BS Degree required. Mechanical Engineering degree required. 5+ years of fossil fuel startup and operations experience required. Must be a US Citizen or Perm Resident Overview: ...

  • Clinical Documentation Collector

    7 days ago

    New York, United States Momentum Resource Solutions Full time

    Job DescriptionJob DescriptionThese temps will be responsible for visiting patients' homes within their designated region to collect signed clinical documents. This role is crucial in ensuring the timely and accurate collection of essential paperwork and facilitating seamless communication between patients/providers and CL's healthcare team.Must be...

  • Clinical Documentation Specialist

    3 weeks ago

    Yonkers, New York, United States St. John's Riverside Hospital Full time

    Overview: St. John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology. Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St. John's Riverside has been and continues to be a...

  • Marketing Coordinator

    7 days ago

    New York, United States Cypress HCM Full time

    Job DescriptionJob DescriptionCoordinatorResponsibilities:Coordination of advertising tactics and marketing plans.Maintain essential campaign documents including calendars, one-sheets and decksDaily interaction with internal campaign managers and external partners to gather information and/or inquire about tactics listed on department creative execution...

  • Credentialing Coordinator

    4 weeks ago

    New York, United States PROMESA R.H.C.F. Full time

    Job DescriptionJob DescriptionPOSITION OVERVIEW: Under the supervision of the Credentialing Manager, the Credentialing Coordinator will organize and maintain all aspects of the credentialing process and functions related to the Credentialing Department. The responsibilities of this position, include but are not limited to, tasks that are related to the...

  • Marketing Coordinator

    6 days ago

    New York, United States Avispa Technology Full time

    Job DescriptionMarketing Coordinator PMOUNTJP00000804 (H)A leading digital streaming network is seeking a Marketing Coordinator. The successful candidate will coordinate of advertising tactics and marketing plans. The ideal candidate has 1-2 years of Marketing and/or Project Management Coordinator experience. The company offers a great work...

  • Administrative Coordinator

    4 weeks ago

    New York, United States The Yellin Center for Mind, Brain, and Education Full time

    **ADMINISTRATIVE COORDINATOR (PART-TIME)** Seeking a part-time Administrative Coordinator to help support our multi-disciplinary clinical team in providing academic assessments and ongoing care of children and young adults with learning challenges. Duties include: - General office/administrative tasks, including document management (significant scanning...

  • Product Coordinator

    4 weeks ago

    New York, United States TONYMOLY USA Full time

    Job DescriptionJob DescriptionTONYMOLY USA, a leader in the Korean beauty industry, is seeking a meticulous, organized Product Coordinator to join our Brooklyn-based team. This pivotal role will provide administrative and operational support to the Product Development Manager and cross-functional product team for our growing beauty distribution business....

  • Intake Coordinator

    2 weeks ago

    New York, United States Comprehensive Behavior Supports Full time

    Job DescriptionJob DescriptionThe Intake Coordinator is the warm, welcoming heart that beats at the center of ourorganization, ensuring that every family's journey begins with comfort and a comprehensiveunderstanding of our services.Your mission? To make sure that every family seeking our services feelswelcomed and fully supported from inquiring to...

  • Safety Coordinator

    6 days ago

    New York, United States EMCOR Group, Inc. Full time

    Interact daily with field workforce Responsible for processing and maintaining all site incident reports and screening reports Responsible for reviewing and maintaining various of safety documentation and safety credentials Responsible for distributi Coordinator, Safety, Manufacturing

  • Contracting Coordinator

    3 days ago

    New York, United States Metropolitan Jewish Health System Full time

    The challenges of affordable healthcare continue to create new opportunities. Elderplan and HomeFirst, our Medicare and Medicaid managed care health plans, are outstanding examples of how we are expanding services in response to our patients' and members' needs. These high-quality healthcare plans are designed to help keep people independent and living life...

  • Client-Services Coordinator

    3 weeks ago

    New York, United States Howard L. Zimmerman Architects & Engineers, DPC Full time

    Job DescriptionJob DescriptionSalary: The Client Services Coordinator is responsible for facilitating all phases of the company’s proposal process from concept through presentation to the client. The Proposal Coordinator shall prepare quality documents in response to prospective client requests for proposals, liaise with clients, and coordinate with...

  • Offtake Program Coordinator

    1 week ago

    New York, United States Taylor Hopkinson | Powered by Brunel Full time

    Offtake Program Coordinator required for a major Offshore Windfarm Developer in New York. Responsibilities: Prepares and delivers on-time high quality, detailed and comprehensive documentation in compliance with NYSERDA and NJBPU reporting requirements for the awarded offshore wind projects.Coordinates with team members, especially with the Economic...