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Assistant Property Manager
4 months ago
Title: Assistant Property Manager - Commercial Real Estate
Location: San Diego, CA 92131 (Scripps Ranch) - In Office (Remote work not available)
Company Overview: Pacific Coast Commercial is a leading commercial real estate firm specializing in third-party management and advisory services. We are committed to delivering exceptional service and value to our clients and tenants while maintaining the highest standards of professionalism and integrity.
Position Overview: We are seeking a motivated and detail-oriented Assistant Property Manager to join our team. The Assistant Property Manager will work closely with a Property Manager to oversee the day-to-day operations of the commercial properties within a designated portfolio. This role requires a proactive individual with excellent communication skills and an understanding of property management principles. Training will be provided in each of the following areas of responsibility.
Key Responsibilities:
1. Tenant Relations:
- Serve as a point of contact for tenants to address inquiries, concerns, and requests in a timely and professional manner.
- Conduct regular property inspections to ensure tenant satisfaction and identify any maintenance or repair needs.
- Assist with rent collection efforts and any tenant disputes.
2. Property Maintenance:
- Coordinate with contractors to schedule and oversee routine maintenance and repairs. Follow up to ensure the work was completed to company standards.
- Monitor property systems and equipment to ensure optimal functionality and compliance with safety regulations.
- Respond promptly to emergencies and implement appropriate solutions to minimize disruption to tenants and operations.
3. Financial Management:
- Assist in the preparation and review of annual operating budgets, monthly financial reports and CAM reconciliations.
- Review and approve invoices, reconcile accounts, and track expenses against budgeted projections.
- Work closely with accounting team to ensure accurate and timely billing and rent collection.
4. Lease Administration:
- Review and update lease files and databases, ensuring accuracy and completeness of documentation.
- Monitor lease expirations and proactively work to renew or re-lease vacant spaces.
5. Administrative Support:
- Provide administrative support to the Property Manager, including scheduling appointments, preparing correspondence, and organizing meetings.
- Maintain accurate records and files, both electronic and hard copy, related to property management activities.
- Assist in the preparation of reports, presentations, and other documents as needed.
Qualifications:
- Bachelor’s degree in Business Administration, Real Estate, or related field preferred.
- California Department of Real Estate License (or pursuing)
- 2+ years of experience in commercial property management or related field.
- Knowledge of commercial real estate principles, leasing practices, and landlord-tenant law preferred.
- Excellent interpersonal and communication skills, with the ability to interact effectively with tenants, vendors, and internal stakeholders.
- Proficiency in Microsoft Office Suite and property management software (e.g. Rent Manager, Yardi, MRI, etc.).
- Detail-oriented with strong organizational and multitasking abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
We offer competitive compensation and benefits, along with opportunities for professional growth and development. If you are passionate about real estate and thrive in a dynamic and challenging environment, we want to hear from you
Pay: $24.00 - $29.00 per hour
Expected hours: 40 per week
**Benefits**:
- 401(k)
- 401(k) matching
- Life insurance
- Retirement plan
- Vision insurance
Experience level:
- 2 years
Schedule:
- Monday to Friday
**Experience**:
- Property management: 2 years (required)
Ability to Commute:
- San Diego, CA 92131 (required)
Ability to Relocate:
- San Diego, CA 92131: Relocate before starting work (required)
Work Location: In person
