Archives and Records Management Specialist 2

2 weeks ago

Albany, United States Education Department, State Full time

**Minimum Qualifications**

MINIMUM QUALIFICATIONS:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Either 1: a bachelor's degree AND TWO years of professional experience in which the majority of your duties involved one or more of the following:
1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
3. Developing or implementing guidelines, standards, policies, and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation;
OR 2: a master’s degree and ONE year of professional experience as described above.

COMPETITIVE MINIMUM QUALIFICATIONS:
Either 1: a bachelor's degree AND two years of professional experience in which the majority of your duties involved one or more of the following:
6. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
7. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
8. Developing or implementing guidelines, standards, policies, and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
9. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
10. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation;
OR 2: a master’s degree and one year of professional experience as described above.

Either 1: a bachelor's degree AND two years of professional experience in which the majority of your duties involved one or more of the following:
11. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
12. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
13. Developing or implementing guidelines, standards, policies, and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
14. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
15. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation;
OR 2: a master’s degree and one year of professional experience as described above.

**Duties Description**
- Work with Archives’ Records Advisory Officers in providing technical advice to local governments concerning the grant process;
- Work with other members of GRS to support local government records services;
- Serve on and work with cross-cutting teams within the State Archives;
- Prepare and present records and archival management education and training programs, including grant related materials, either independently or with other GRS staff;
- Participate in the development of various GRS publications;
- Opportunities to support archives and records management functions including appraisal, description, retention scheduling and reference and retrieval services for archival and inactive records, when feasible.

**Additional Comments**

CONDITIONS OF EMPLOYMENT:

This position leads to a maximum salary of $82,656

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