Administrative Asst Ii

2 weeks ago

Chicago, United States City of Chicago Full time

**Job Number**:399257**

**Description**

**BID/JOB ANNOUNCEMENT**

**Administrative Assistant II**

**Office of the City Clerk**

**Number of Vacancies: 1**

***

**This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.**

**1. Check the box on your profile titled “Currently employed by the City of Chicago”**

**2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)**

**3. Select your correct bargaining unit**

**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION**

Under general supervision, the class performs administrative, clerical, and secretarial duties for a city manager; and performs related duties as required.

**ESSENTIAL DUTIES**:

- Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
- Creates and maintains spreadsheets and formats and types reports using various software packages
- Reviews incoming correspondence and drafts standard responses for supervisor’s signature
- Proofreads documents and correspondence submitted for supervisor’s review
- Answers telephones, responds to inquiries and directs calls
- Processes payment vouchers, benefits claim forms and travel and mileage reimbursement requests
- Organizes and maintains program records and office files
- Explains program procedures and departmental policies to the general public and staff
- Relays directives and distributes information to staff as directed
- Performs various clerical duties to relieve supervisor of administrative and clerical detail
- May be required to conduct point of sales transactions in person and via online sales
- And, other job-related duties as assigned

**OFFICE OF THE CITY CLERK**

Location: 121 N. LaSalle Street, RM 107, Chicago

Shift: Monday thru Friday

Hours: 9:00 AM-5:00 AM

**THIS POSITION IS IN THE CAREER SERVICE.**

**Qualifications**

**MINIMUM QUALIFICATIONS**:
Two years of administrative or secretarial experience, or an equivalent combination of training and experience.

**SELECTION REQUIREMENTS**
- Associate’s degree or higher
- Previous work experience performing administrative, secretarial, and front-line customer service duties in a large, fast paced organization
- Previous experience using data management software
- Previous cash handling experience
- Previous work experience with Microsoft Suite

**Residency Requirement**: All employees of the City must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**_ Please note, all positions with the City of Chicago close promptly at 11:59pm. _**_Applications for this position will be accepted from April 22, 2024, until 11:59 pm on May 06, 2024_**_. No exceptions will be made._**

**City of Chicago**

**Brandon Johnson, Mayor**

**Job Posting**: Apr 22, 2024, 8:52:16 AM | **Closing Date (Period for Applying) - External**: May 6, 2024, 11:59:00 PM

**BU**: 01 | **Salary**: $48,960 **Pay Basis**:Yearly

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