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Program Assistant

4 months ago

Pasadena, United States USC Full time

**Responsibilities**
- Schedule school and special request tours
- Secure bus transportation for select schools
- Work with PUSD coordinators to schedule schools for My Masterpieces program
- Communicate with teachers
- Support docents in upholding tour content and quality
- Assist Manager with docent training
- Manage volunteer database and be point person for volunteer core
- Maintain all calendars with tour information
- Schedule teaching artists for tour workshops
- Communicate with docents regarding tour scheduling and cancellation
- Process vendor invoices
- Order and maintain program supplies
- Attend school outreach events
- Foster relationships with schools, teachers, and the museum
- Maintain surveys and collect program data
- Assist with assembling materials for programs
- Assist with USC PAM Teen Ambassadors Program, Lunar New year Festival, Free 2nd Sunday program
- Assist other events as needed
- Provide feedback and content support for Manager
- Possible curriculum support

**Qualifications**
- Bachelor’s degree in education, art history, museum studies, fine arts or a related field is preferred.
- Minimum of 2 years of experience in museum/ arts education or non-profit coordination
- Excellent, proven communication skills along with strong writing, verbal, and public speaking skills needed for interacting with educators, museum staff, and other constituents
- Ability to work productively with diverse constituencies, including schools, community partners, and the public
- Proven skill at assisting large and small-scale events and projects
- Aptitude for detail and ability to work both independently as well as in a team setting
- Proficiency in Microsoft Office is required.

**Weekly Schedule**:Full-time, in-person Tuesday-Friday, remote Monday optional, weekends as needed

LI-KH1

Minimum Education: - Bachelor's degree - Combined experience/education as substitute for minimum education Minimum Experience: - 1 year - Combined education/experience as substitute for minimum experience Minimum Field of Expertise: - Administrative support services